AUTOMATED STUDENTS ADMISSION SYSTEM

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AUTOMATED STUDENTS ADMISSION SYSTEM (A CASE STUDY OF ST. JOSEPH MAJOR SEMINARY, IKOT EKPENE)

TABLE OF CONTENTS

Title Page             –        –        –        –        –        –        –        –        i

Certification –        –        –        –        –        –        –        –        –        ii

Approval     –        –        –        –        –        –        –        –        –        iii

Dedication            –        –        –        –        –        –        –        –        iv

Acknowledgment –        –        –        –        –        –        –        –        v

Abstract                –        –        –        –        –        –        –        –        vi

Table of Contents –        –        –        –        –        –        –        –    vii-ix

List of Tables        –        –        –        –        –        –        –        –        x

List of Figures      –        –        –        –        –        –        –        –        xi

CHAPTER ONE: INTRODUCTION

1.1     Introduction          –        –        –        –        –        –        –        1

1.2     Background of the Study –        –        –        –        –        –        1-2

1.3     Statement of Problem               –        –        –        –        –        3

1.4     Aim and Objectives of the Study                  –        –        –        3

1.5     Significance of the Study –        –        –        –        –        –        3-4

1.6     Scope of the Study –        –        –        –        –        –        –        4

1.7     Organization of the Research    –        —       –        –        –        4-5

1.8     Definition of Terms        –        –        –        –        –        –        5

CHAPTER TWO: LITERATURE REVIEW

2.0   Introduction  –        –        –                  –        –        –        –        6

2.1  Theoretical Background     –        –        –        –        –        –        6-7

2.2 Missionary school Overview        –        –        –        –        –        7-8

2.3 The Origins of Missionary Education     –        –        –        –        9-11

2.4 Overview of Admission as Academic Personnel Service      –        11-13

CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN

  • Introduction –        –        –        –        –        –        –                  14

3.1 Research Methodology       –        –        –        –        –                  14

3.2 Analysis of the Existing System   –        –        –        –                  14

3.2.1 Disadvantages of the Existing System  –        –        –                  15

3.3 Analysis of the Proposed System  –        –        –        –                  15

3.3.1 Advantages of the Proposed system     –        –        –                  15

3.4 System Design –        –        –        –        –        –        –                 16

3.4.1 Input layout  –        –        –        –        –        –        –                 16

3.4.2 Output Layout                                                   –   –                  16

3.4.3 Algorithm                                                         –   –                  17

3.4.4 Program Flowchart                                            –   –                  18-21

3.4.5 Database Design    –        –                  –        –        –                  22

3.4.6 System Architecture        –        –        –        –        –                  22

3.4.7 Use Case Model     –        –        –        –        –        –                  23

CHAPTER FOUR: SYSTEM IMPLEMENTATION AND DOCUMENTATION

4.0     Introduction          –        –        –        –        –        –                  24

4.1     System Design Diagram –        –        –        –        –                  24

4.2     Choice of Programming Language               –        –                  24

4.3     Analysis of Modules                –        –        –        –                  24-25

4.4     Programming Environment      –        –        –        –                  25

4.4.1 Hardware Requirements   –        –        –        –        –                  25

4.4.2 Software Requirements    –        –        –        –        –                  25

4.5     Implementation     –        –        –        –        –        –                  25-26

CHAPTER FIVE: SUMMARY, CONCLUSION AND RECOMMENDATIONS

5.0     Introduction –        –        –        –        –        –        –        –        27

5.1     Constraints of the Study –        –        –        –        –        –        27

5.2     Summary                       –        –        –        –        –                  27

5.3     Conclusion                     –        –        –        –        –        –        28

5.4     Recommendations          –        –        –        –        –        –        28

References                      –        –        –        –        –        –        29

Appendix A (Source Code)-     –        –        –        –        –                  30-33

Appendix B (Output)                                    –      –        –                34          

LIST OF TABLES

                                                                                       Page Number

Table 3.1: Output layout –        –        –        –        –        16

Table 3.2: Database Design      –        –        –        –        22

LIST OF FIGURES

Figure 2.1: Admission screening form –        –        –        –        –        7

Figure 3.1: Input Layout –        –        –        –        –        –        –        16

Figure 3.2: Login flowchart      –        –        –        –        –        –        18

Figure 3.3: Main menu flowchart                                    –         –        19

Figure 3.4: Admission screening flowchart                     –         –        20

Figure 3.5: Admin flowchart                                          –         –        21

Figure 3.6: Architecture of the System –        –        –        –        –        22

Figure 3.7: Use case model       –        –        –        –        –        –        23

Figure 4.1: System Design Block Diagram   –        –        –        –        24

CHAPTER ONE

INTRODUCTION

1.0 Introduction

Student admissions are vital part of any academic institution’s running because students are what keep the institutions alive. The student admission is one of the most important activities in school administration. A poor admissions system can mean fewer students being admitted into an institution because of mistakes or an overly slow response time. The process begins with a potential student completing an application form through the admission office. The next step is for the admission unit to review the application and ensure that all of the required information has been provide, from the form itself to the supplementary documentation, such as language and degree certificates. If any of the required information is missing, it is such as language for the department to which the application concerns that contacts the potential student and arranges for the delivery of the outstanding data. The application in its entirety is then forwarded, complete a recommendation, to the respective department’s admissions tutor, who has the final say as to whether each potential student is accepted or rejected. Before making a decision, the admission office reviews the application and the additional documentation to confirm if the student seeking admission is qualified.

  • Background of Study

Admission of student into the missionary school is an indispensable activity in every educational activity and is as old as education itself. The enrolment of more students into St. Joseph Major Seminary, Ikot Ekpene over the past year has steadily increased the demand on the admission officer. When one looked back with analytical mid, it can be concluded that computer technology keeps an advancing with remarkable increase in speed, accuracy and reliability. Computing in whatever field i.e. missionary school is reaching directly or indirectly into various aspect of our society without loss of generality, the world has shrunk into such compactness that no part can afford to lack behind or lie in isolation.

The advert of computer was hated by the world as a great revolution like any industry revolution. It promised to free and from simple routine jobs of respective nature by providing computing power. The first to have exploited the facility was the search for scientific acquires, this was not unconnected with the fact the designers by these systems were Scientifics themselves. Several problems have been eliding satisfactory solutions through, numerical methods of solution exist but involved a very huge amount of computation then, by rendering the problem in accurately accomplished. Not only did computer make reliable solution possible it equally opened new application methods.

In the past years, an inspection at close observation of some admission offices in some reputable missionary school revealed that there has been lack of proper documentaries of admission forms. Also, much time was spent in sorting out qualified and non qualified forms. This has resulted to a meaningful loss of substantial efficiency and accuracy in the methods used for instance, in many missionary schools, one could not adequately give details of applicants such as the total number of those that applied the number that qualified from each state or local government. In view of the above, this project is design to implement effectively and efficiently the processing of admission for missionary programme.

 

1.2     Statement of the Problem

  1. The consequence of this is that the time spend in processing admission becomes too long
  2. In addition, the manual system in place makes it very difficult for the admission officers to record and retrieve needed information pertaining to admission.
  3. Inaccuracy in the processing of admission forms.
  4. Find out qualified applicant is always stressful and tedious.

1.3     Aim and Objectives of the Study

The aim of the study is to develop an automated student’s admission system for missionary institutions. The following are the specific objectives.

  1. To ensure accuracy in the computation and compilation of reports with reliability.
  2. To provide a system that will allow the easy updating of admission information.
  3. To enable easy storage and retrieval of admission information.
  4. To implement a system that can hold a database of admission records such that it can be queried to get report.
  5. To speed up transaction processing of admission operation and generation of operation with the manual processing of basic electrical operation of admission decision.

1.4     Significance of the Study

The significance of the study is that it will provide a possible solution to the problem of admission screening; it will aid admission officers of St. Joseph Major Seminary, Ikot Ekpene to carry out their duties effectively. The study will also benefit the students and management as it will reduce the time spent in processing admission.

 

1.5     Scope of the Study

The scope of this study is to show how students can register, access their admission status from the admission office. This also provides a more efficient way, reduces queues and makes the entire system fast. This study covers automated students Admission System, A case study of St. Joseph Major Seminary, Ikot Ekpene. It is limited to admission into the missionary school section.

1.6     Organization of the Research

This research work is organized into five chapters. Chapter one is concerned with the introduction of the research study and it presents the preliminaries, background of the study, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of teams.

Chapter two focuses on the theoretical background and literature review, the contributions on other scholars on the subject matter discussed.

Chapter three is concerned with the system analysis and design which are: Research Methodology, System Analysis, and Analysis of the Existing System, Problem of the Existing System, Analysis of the Proposed System. Also include are ; Advantages of the Proposed System, Disadvantages of the Proposed System, System Design, Input Layout, Program Flowchart, and Output Format.

Chapter fourth reveals the system implementation and documentation which are system design, diagram, and choice of program language, analysis of modules, programming environment, hardware/software requirement and implementation.

Chapter five focuses on the constraint of the study summary, conclusion, and recommendation.

1.7 Definition of Terms

ADMISSION: The right, ability, or permission to enter a place or an organization or institution.

ADMISSION OFFICER: this is the group of people who decides on the modalities for the admission of student.

SCREENING: A system for selecting suitable people, e.g for a job, membership in an organization or tenancy.

SYSTEM: A combination of related parts organized into a complex whole

CUT-OFF-MARK: This is the maximum, score of student before he /she can be considered for admission in to institution.

SERIAL NUMBER: Is number used as a key to the students.

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