AUTOMATED PROJECT TRACKING INFORMATION SYSTEM FOR IMO STATE GOVERNMENT
ABSTRACT
We all are aware of errors and losses of funds and man-power arising from non-continuity of project ranging from one administration to another. This primarily comes or results from the deficiency associated with manual storage and processing of project information in project tracking information in the state, therefore this computer base project tracking information system of government projects all over the state from development stage to completion stage keeps awarded projects and information secured as it ensures adequate information security, time saving, easy storage and retrieval mechanism.
This project work leads to the development of software which when installed would adequately keep the government fully informed on projects and as well reduces the level of project abandonment and therefore ensure continuity in government in the area of project monitoring.
TABLE OF CONTENT
Title page…………………………………………………………………………………i
Certification…………………………………………………………………………….ii
Dedication………………………………………………………………………………iii
Acknowledgment………………….……………………………………………….iv
Abstract…………………………………………………………………………………v
CHAPTER ONE
- Background of the study……………………………………………1-2
- Statement of problem………………………………………………2-3
- Objective of study……………………………………………………..3-4
- Scope of study ……………………………………………………………..4
- Significance of study ……………………………………………………4
- Limitation …………………………………………………………………5-6
- Definition of terms……………………………………………………6-9
CHAPTER TWO
2.1 Computer application in project tracking information
System………………………………………………………………………..10
2.2 Computer database in project tracking information
System………………………………………………………………………..11
2.3  Manual filling office document………………………………12-13
2.4 Electronic project tracking filling……………………………13-18
CHAPTER THREE
3.0  Methodology and analysis of the present system…….19
3.1 Methodology…………………………………………………………20-22
3.2  Description of the new system …………………………………22
3.3  Problem and weakness of the present system……23-24
3.4  Data flow diagram of the present system…………………25
3.5  Proposed high level model of new system…………………26
3.6  Organigram of Imo State Government ……………………..27
3.6.1 Data flow diagram of the present
system…………………28
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CHAPTER FOUR
- Analysis and design…………………………………………………….29
- Objective of the new system ………………………………29-30
- Data base specification project…………………………..30-31
4.2.2 Company monitoring database (MBB)………………31-32
4.3  Input and output design ……………………………………………32
4.3.4 Input and out design…………………………………………………33
4.3.5 Edith project……………………………………………………..34-37
4.4.1 Program Run time procedure……………………………………38
4.4.2 Proposed high level model main menu of the system 39
4.5.1 Program module specification………………………………………39
4.6.1 Program module flow chart and new project………………40
4.6.2 Edith existing project……………………………………………………41
4.6.3 Delete existing project ………………………………………………42
4.6.4 Dataflow diagram of the new system…………………43-46
CHAPTER FIVEÂ
- Implementation and documentation…………………………46
- Program implementation………………………………………46-47
- Hardware requirement ………………………………………………47
- Software requirement …………………………………………………47
- Material requirement……………………………………………..47-48
- System test run ……………………………………………………………48
- Change over procedure…………………………………………………48
- System maintenance ……………………………………………………49
- Installing the program……………………………………………49-50
- Running the program …………………………………………………50
- Existing the program…………………………………………………….50
CHAPTER SIX
- Summary……………………………………………………………………….51
- Conclusion…………………………………………………………………51-52
- Recommendation……………………………………………………………52
Reference…………………………………………………………………53-54
CHAPTER ONE
BACKGROUND OF THE STUDY
The manual ways of sourcing, processing, storing and general handling of information by Imo State Government is a kind of cumbersome time consuming and at peak delayance during project tracking, file finding when needed in the office, considering high level of bureaucracy adopted by governments in this part of the world with Imo State as a reference point. As this ugly development proceeds, during record keeping and other valuable files and information, therefore this usage of computers tracking projects and information was formed as it becomes imperative for improved information storage and tracking, stores large amounts of information, reduces so much paper work in various offices, institutions, organizations and ministries under Imo State Government. It also enables smooth distributions and enlarges information via transferring of files through computer networks. This would go along way assisting Imo State Government to take vital decision makings when it is due for it. Furthermore, the introduction of computers will go a way in alleviating the problems associates with storage of documents used. And quick retrieval of information about the project document and how it was awarded, the nature of the projects, it’s duration, amount of money involved and finally it’s mode or method of payment.
