ABSTRACT
The work presents a design of a Local Government Administration System. A Local Government Administration System is concerned with the computerization of personnel records appraisal of personnel on order to achieve the aims and objectives of the organization local government. With the local government administration system aid to create and maintain efficient records. This will also help to fish out “ghost workers”
The design was implemented to
facilitate the personnel auditing system for a local government
administration. It will be less time
wasting and cheap to run.
ORGANIZATION OF WORK
This project work is primarily designed to give an insight to Local Government Administration system.
Chapter one talks about introduction to computerized Local Government Administration system, study of problem and objectives as well as definition of the scope.
Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.
Chapter six document the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENT
Title page i
Certification ii
Approval iii
Dedication iv
Acknowledgement v
Abstract vi
Organization of work vii
Table of content viii
CHAPTER ONE
1.0 Introduction 1
1.1 Statement of problem 2
1.2 Aims and objectives 2
1.3 Purpose of study 3
1.4 Significant of study 3
1.5 Scope/Delimitations 4
1.6 Limitations/Constraints 4
1.7 Assumption of study 5
1.8 Definition of terms 5
CHAPTER TWO
2.0 Literature review 6
CHAPTER THREE
3.0 Description and analysis of the existing system 9
3.1 Fact-finding method/ methodology 9
3.2 Organisational Structure/Organogram 10
3.3 Objectives of the existing system 10
3.4 Input, Process, and Output Analysis 11
3.4.1 Input Analysis 11
3.4.2 Process Analysis 11
3,4.3 Output Analysis 11
3.5 Information Flow diagram 12
3.6 Problems of the existing system 12
3.7 Justification of the new system 13
CHAPTER FOUR
4.0 Design of the new system 14
4.1 Design Standard 14
4.2 Output specification and design 14
4.3 Input specification and design 14
4.3.1 File design 15
4.4 Procedure chart 16
4.5 Systems flowchart 17
4.6 System requirements 18
4.6.1 Hardware Requirements 18
4.6.2 Software Requirements 18
4.6.3 Operational Requirements 18
4.6.4 Personnel Requirements 18
CHAPTER FIVE
5.0 Implementation 19
5.1 Design Standard 19
5.2 Program design 20
5.2.1 Program Flowchart 20
5.2.2 Pseudo code 24
5.3 Coding 25
5.4 Test Data/Test Run 31
5.5 User Training – An overview 31
5.6 Cutover Process 31
CHAPTER SIX
6.0 Documentation 32
6.1 The user documentation 32
6.2 The programmer documentation 32
CHAPTER SEVEN
7.0 Recommendations, Summary and Conclusion 33
7.1 Recommendation 33
7.2 Summary 34
7.3 Conclusion 34
REFERENCES 35
BIBLIOGRAPHY
APPENDIX 36
SOURCE LISTING 36
LIST OF FIGURES 40
CHAPTER ONE
1.0 INTRODUCTION
Computerized local government council involves the use of computers to carry out the functions of local government. Every activities of local government are documented with help of computer system. Computerized local government council required people with computer knowledge.
Local government is a collection of public bodies with authority over a subdivision of a significant area of a country’s territory. It is either the third tier in federal countries or the second and third tiers in unitary countries (regions, counties, municipalities, etc. The lowest tier of government in each state. Local authorities are usually elected. There may be more than one tier of local government in each country. Local governments are administrative offices that are smaller than a state. The term is used to contrast with offices at nation-state level, which are referred to as the central government, national government, or (where appropriate) federal government.
The location of homes, industrial plants, stores, schools, churches and others is of vital importance to a local community because it affects the quality and convenience of living and the costs of private and public services. Three patterns are interwoven in the geographic distribution of the community that are of primary concern. They are the:
- Natural features
- Economic and social life
- Political structure
Each pattern influences the other two. Pronounced geographic features of the community often determine where certain functions may be located. Main transportation routes, notably railroads, often follow the path with the least grade. Steep slopes or marshes may hinder construction.
Economic and social patterns concern most people, who tend to live in neighborhoods with others similar to themselves. Retailers locate in a commercial area where they can better serve their customers. Manufacturers situate their plants where they can obtain the best overall advantages for transportation, raw materials and labor force.
The governmental pattern, a quilt work of conflicting and overlapping jurisdictions, establishes the framework for providing public services and facilities and land development regulations such as zoning, subdivision regulations and building codes. This structure, highly complex, includes cities, counties, special districts, and state and federal agencies. The typical urban community has at least five governments serving its people — county, city, school district, state and federal. Such a pattern usually does not coincide with the realities of the economic and social community. Communication among these governments in the same locality is usually minimal; the activities of one are often contradictory to those of another. All these work done in a local government can be enhance with the help of computer.
- STATEMENT OF THE PROBLEM
Local government works involves the use of ledger, proof sheets, balance books etc which are manual in recording and keeping of their information. One of the biggest difficulties faced by manual method are:
Handling records beset with problems. The record are not kept well and retrieval as `very difficult
Loss of records is always common to manual auditing as there is no computerized way of storing the information contained in these records
Calculation can sometime be wrong. In most cases, this has through oft many accounts and names which resulted to suspense account being opened and could not be closed unless as a charge or credit to profit and less account.
Sequel to these problem, local government need to be computerized.
