ABSTRACT
This research work focused on the design and implementation of a smart stock management record system. The system was necessary because of the problems of the existing system such as regular stock-outs at the health centre, it is time consuming to manually determine stock left, reports of stocked items at the health centre cannot be easily retrieved, clients are often disappointed when they come from long distance and cannot get what they came for due to stock-outs, absence of a smart stock management solution to help reveal inventory level of stocks and to notify when stock is low. In view to solve these problems, the specific objectives of the research work are to develop a system that can be used to register stock details at the health centre, to create a system that can be used to issue stock, to implement a smart system that can be used to monitor stock level as they are being issued, to implement a system that can be used to update stock level when new stock arrive and to implement a system that can be used to present the inventory report of registered stock and issued stock. The programming language used is Visual BASIC 6 and the database used is Microsoft Access. This research work accomplished accurate recording of incoming drugs into the store, keeping of accurate records of stock issued and updating the record of drugs when required.
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TABLE OF CONTENTS
Title Page – – – – – – – – i
Certification – – – – – – – – – ii
Approval Page – – – – – – – – iii
Dedication – – – – – – – – iv
Acknowledgments – – – – – – – – v
Abstract – – – – – – – – vi
Table of Contents – – – – – – – – vii-ix
List of Tables – – – – – – – – x
List of Figures – – – – – – – – xi
CHAPTER ONE: INTRODUCTION
1.0 Introduction – – – – – – – 1
1.1 Background of the Study – – – – – – 1-3
1.2 Statement of Problem – – – – – 3
1.3 Aim and Objectives of the Study – – – 3-4
1.4 Significance of the Study – – – – – – 4
1.5 Scope of the Study – – – – – – – 4
1.6 Organization of the Research – — – – – 4-5
1.7 Definition of Terms – – – – – – 5
CHAPTER TWO: LITERATURE REVIEW
2.0 Introduction – – – – – – – – 6
2.1 Theoretical Background – – – – – – 6
2.2 Medicine Shortages and Medicine Stock Outs – – – 7-8
2.3 The Impact of Medicine Shortages and
Stock Outs in Health Centres – – – – – 9-11
2.4 Inventory/Stock Management in Health Centre – – – 11-13
2.4.1 Inventory/Stock Management Levels – – – – – 13-14
2.5 Strategy to Ensure Uninterrupted Availability of Medicines – 15
2.6 Smart Stock Management – – – – – – 15-16
CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN
3.0 Introduction – – – – – – – – 17
3.1 Research Methodology – – – – – – 17
3.2 Analysis of the Existing System – – – – – 17-19
3.2.1 Advantages of the Existing System – – – – 19
3.2.2 Disadvantages of the Existing System – – – – 19
3.3 Analysis of the Proposed System – – – – – 19-20
3.3.1 Advantages of the Proposed system – – – 20
3.4 System Design – – – – – – – – 20
3.4.1 Input layout – – – – – – – – 21-23
3.4.2 Output Layout – – – 24-26
3.4.3 Algorithm – – – 27
3.4.4 Program Flowchart – – – 28-36
3.4.5 Database Design   –       –                 –       –       –       –     37-38
3.4.6 System Architecture – – – – – – 38
3.4.7 Use Case//Class Diagram – – – – – – 38-40
CHAPTER FOUR: SYSTEM IMPLEMENTATION AND DOCUMENTATION
4.0 Introduction – – – – – – – 41
4.1 System Design Diagram – – – – – – 41
4.2 Choice of Programming Language – – – 41
4.2 Analysis of Modules – – – – – 42
4.4 Programming Environment – – – – – 42
4.4.1 Hardware Requirements – – – – – 42-43
4.4.2 Software Requirements – – – – – 43
4.5 Implementation – – – – – – – 43-44
4.6 Software Testing – – – – – – – 44
CHAPTER FIVE: SUMMARY, CONCLUSION AND RECOMMENDATIONS
5.0 Introduction – – – – – – – – 45
5.1 Constraints of the Study – – – – – – 45
5.2 Summary – – – – – – 45
5.3 Conclusion – – – – – – 46
5.4 Recommendations – – – – – – – 46
References – – – – – – 47-48
Appendix A (Source Code)- – – – – – 49-54
          Appendix B (Output)                          –     –       –              55-62
DESIGN AND IMPLEMENTATION OF A SMART STOCK MANAGEMENT RECORD SYSTEM (A CASE STUDY OF PRIMARY HEALTH CENTRE, IKOT EKPENE)
