DESIGN AND IMPLEMENTATION OF COMPUTER LIBRARY CLASSIFICATION SYSTEM A CASE STUDY OF INSTITUTE OF MANAGEMENT AND TECHNOLOGY ENUGU

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ABSTRACT

The use of computer based system in library is now common place in most developed part of the world. In the institute of management and technology library Enugu, with a reference library, there is much pressure on the workers in the reference section due to many user needing to get information.

This research which deals mainly on the reference section of library will see to the ways books are use for reference, the processes involved, it will also see to the way of reducing the pressure on the workers side by using a computer based reference and lending system. This work describes the problem of manual system and describes the design of the new system. It is implemented in visual Basic Environment. Its application to library will not only revolutionized the library system but also elevate the library to modern standard taking cognizance of merit and potential of computers of our modern era.

                                                 ORGANIZATION OF WORK

This project work is organized in seven chapters. The first chapter introduces the topic library classification system and it 1st following by a review of related literature. 

Chapter three deal with the description of manual system and the analysis of the work. It went to discuss the design of the new system, which encompasses both the design and specification of input and output, file design and flow charts with the system requirement. The implementation is discussed in chapter five together with the program design showing pseudo-code test and source program. Documentation of the program follow and the work is summarized in the conclusion giving recommendations.

                                                              LIST OF FIGURE

FIGURE: 1.0.Introduction

                 1.8. Definition of term 

                 2.0. Review of relevant literature

                 3.0. Description and analysis of the existing system

                 3.4. Process analysis

                 4.0. Design of the new system

                 4.4. Procedure chart

                 5.0. Implementation

                 6.1. Program documentation

                 7.2. Recommendation

                 7.3. Conclusion

                                                               TABLE OF CONTENTS

Dedication Page ———————————————————————————–i

Acknowledgement ———————————————————————————ii

Abstract———————————————————————————————-iii

Organization of work ——————————————————————————iv

List of figure —————————————————————————————–v

Table of contents ————————————————————————————vi

CHAPTER ONE

  1. INTRODUCTION
    1. Statement of the problem
    1. Aim and Objectives
    1. Purpose of Study
    1. Significance of the Study
    1. Scope/Delimitation
    1. Limitation/Constraints
    1. Assumption of Study
    1. Definition of Terms

CHAPTER TWO

2.0. REVIEWOF RELEVANT LITERATURE

CHAPTER THREE

3.0. DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM

   3.1. Fact finding method/methodology

   3.2. Organizational structure/organization

   3.3. Objectives of the existing system

   3.4. Input, process, and output Analysis

       3.4.1. Input Analysis

       3.4.2. Process Analysis

       3.4.3. Output Analysis

   3.5. Information flow diagram

   3.6. Problem of the existing system

   3.7. Justification for the new system

CHAPTER FOUR

4.0. DESIGN OF THE NEW SYSTEM

   4.1. Design Standard

   4.2. Output specification and design

   4.3. Input specification and design

      4.3.1. File design

   4.4. Procedure chart

   4.5. System Flowchart

   4.6. System Requirement

      4.6.1. Hardware Requirement

      4.6.2. Software Requirement

      4.6.3. Operational Requirement

      4.6.4. Personnel Requirement

CHAPTER FIVE

5.0. IMPLEMENTATION

   5.1. Design Standard

   5.2. Program Design

      5.2.1 Program flowchart

      5.2.2. Pseudo-code

   5.3. Coding

   5.4. Test data /Test Run

   5.5. User training- An overview

   5.6. Cutover process

CHAPTER SIX

6.0. DOCUMENTATION

   6.1. Program documentation

   6.2. User documentation

CHAPTER SEVEN

7.0. RECOMMENDATIONS, SUMMARY AND CONCLUSION

  7.1. Recommendation

  7.2. Summary

  7.3. Conclusion

REFERENCE

BIBLIOGRAPHY

APPENDIX

SOURCENLISTING

LIST OF FIGURES

                                                         CHPTER ONE

                                                    INTRODUCTION

A library is a room or building containing books that can be looted at. Or is a collection of books and other material kept for reading, studying and consultation. It is basically a service institution, a social engine propelling the wheels of knowledge, to read to know and to obtain information. The library is a growing organization. This is true for the fact that the materials in the library grow with information explosion and awareness and clientele seeking them.

 The IMT library divided into four major classifications which include:

  1. Reference section
  2. Technical services
  3. Public services
  4. Collection department

REFERENCE SECTION: A reference library is that which contain books to be consulted for information there but not to be taken away. A reference library contains mainly books that can be used to make reference. A reference book is one that is not read through, but consulted for information. Example a dictionary or encyclopedia books and materials provided here must of necessity be on hand for consultation at any time, therefore they are not as a rule available for loan.

           In reference section, if user comes to make reference, the librarian on the duty will direct the person cannot find it, the librarian will ask for the name of the book, the classification and author, and will then check on the book catalogue. If the book is then found, the user will then collect his information because the section away. The section allows photocopy of the reference material to make and then they will be registered and the user pays for the services. The payment per copy of the photocopied material if five naira (N 5).

The subject for the reference stock is languages

Medicine                                     Atlases

The United Kingdom                  Encyclopedia

Law                                              Economic

Dictionary                                    History

Education                                     CBDD|DFID|COLLECTIONS

Applied science                            Generals

Publishers

Reference book                              Oversized books

Syllables                                         Pure science

TECHNICAL SERVICES: Cataloguing and classification these involve physical, description of the materials and assigning of subject areas, from these activate the catalogue and catalogue cards are generated and maintained.

PUBLICATION SERVICES: This under takes the responsibility of the registration of reader charging and discharging of materials (books) reserve and reference services.

COLLECTION DEVELOPMENT: Ordering and purchase of materials.

A library is an intermediate store of public available information between those who procedure such information authors and publisher and those who need to use that type of information.

      Accordingly, it is true maximum that

  1. The more you read,
  2. the more you learn,
  3. the more you know,

These are however realizable only if easy to needed information is available and efficient.

                                                STATEMENT OF THE PROBLEM

In the reference section of a library there is improper recordkeeping some of the information and the page containing them are some time smuggle by are user without the knowledge of the librarian. There is time wastage in searching for the books, which contain the information needed. Due to many users making reference at the same time from the same book, many users have to wait endlessly for their turn. Also there is improper record of the number of material that was photocopied and due charge to placed upon since the daily record in a register. There is also reluctance on the side of the workers carryout his duty due to too much pressure on the work.

                                          AIMS AND OBJECTIVES

The aims and objectives of carrying out this research work are:

1. To over come the problem of improper record keeping.

2. To design a new system that will contain less or no problem in the reference section.

3. To reduce time wasting, thereby quickening the activities in the section.

PURPOSE OF STUDY

The purpose of this study is to over come the problems of improper record keeping in the section to determine the objectives, to overcome the pressure on the side of the staff to reduce if not overcome the time spent in searching for right reference books needed by the user.

SIGNIFICANCE OF THE STUDY

Computerized library classification system software offers professional and efficient library management.

                                   SCOPE /DELIMITATION

This study generally talks about computers in relation to the library classification system for readers.

      The result of this study was suppose to include library classification regarding all the students in institute of management and technology management board Enugu, readers from various schools (higher institution) in Enugu Sate because of the great information required and the time involved the library classification system. This study will also facilitate for guide and accurate information analysis.

DESIGN AND IMPLEMENTATION OF COMPUTER LIBRARY CLASSIFICATION SYSTEM A CASE STUDY OF INSTITUTE OF MANAGEMENT AND TECHNOLOGY ENUGU