DESIGN AND IMPLEMENTATION OF COMPUTERIZED ASSETS MANAGEMENT SYSTEM CASE STUDY OF UNION HOME

0
918

ABSTRACT

The work presents a design of a computerized assets management system.  A Computerized assets management system is concerned with the computerization of environmental records appraisal UNION HOME Assets in order to achieve the aims and objectives of the organization.  The entrance of computer into the computerized assets management system will help create and maintain efficient records.  The design was implemented to facilitate the computerized assets management system for administration.  It will be less time wasting and cheap to run.

It is expected that if full consent is given to this, it will enhance the Information of Assets management record of the administration.

ORGANIZATION OF WORK

            This project work is primarily designed to give an insight to computerized assets management system.

            Chapter one talks about introduction to Computerized assets management system, study of problem and objectives as well as definition of the scope.

            Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.

            Chapter six document the project work, while chapter seven summaries,  conclusion and suggestions were made.

TABLE OF CONTENTS

Title page                                                                                                        i

Certification                                                                                                    ii

Dedication                                                                                                      iii

Acknowledgement                                                                                          iv

Abstract                                                                                                          v

Table of contents                                                                                            vii

CHAPTER ONE

INTRODUCTION                                                                                         1

1.1       Background of the study                                                                    1         

1.2       State of the problem                                                               2

1.3       Purpose of the study                                                               3

1.4       Aims and objectives                                                                3

1.5       Scope of study                                                                                    5

1.6       Limitations of study                                                               5

1.7       Assumptions                                                                           6

1.8       Definition of terms                                                                             7

CHAPTER TWO

LITERATURE REVIEW                                                                  8

CHAPTER THREE

  • Description and analysis of existing system                           15
    • Fact finding method used                                                                   17
    • Organization structure                                                                        19
    • Objectives of Existing system                                                            21
    • Input, Process and Output Analysis                                       22
    • Information Flow Diagrams                                                   26
    • Problems of the Existing System                                            27
    • Justification of the New System                                                         28

CHAPTER FOUR

  • Design of the New System                                                     30
    • Input Specification and design                                                           30
    • Output specification and design                                                         32
    • File Design                                                                                          34
    • Procedure chart                                                                                   36
    • System flow chart                                                                               38
    • System requirements                                                               40       

CHAPTER FIVE

  • Implementation                                                                                   42
    • Program Design                                                                                  45
    • Program Flowchart                                                                 48
    • Pseudo code                                                                                        54
    • Source Program: Test Run                                                      59

CHAPTER SIX       

Documentation                                                                                               60

CHAPTER SEVEN

  • Recommendation                                                                                62
    • Conclusion                                                                                          64

Bibliography                                                                           65

1.0                                                CHAPTER ONE

INTRODUCTION

Computerized assets management is an accounting process that seeks to track  assets for the purposes of financial accounting, preventive maintenance, and theft deterrence.

Many organizations face a significant challenge to track the location, quantity, condition, maintenance and depreciation status of their fixed assets. A popular approach to tracking fixed assets utilizes serial numbered Asset Tags, often with bar codes for easy and accurate reading. Periodically, the owner of the assets can take inventory with a mobile barcode reader and then produce a report.

Off-the-shelf software packages for fixed asset management are marketed to businesses small and large. Some Enterprise Resource Planning systems are available with fixed assets modules.

Some tracking methods automate the process, such as by using fixed scanners to read bar codes on railway freight cars or by attaching a radio-frequency identification (RFID) tag to an asset.

Tracking assets is an important concern of every company, regardless of size. Fixed assets are defined as any ‘permanent’ object that a business uses internally including but not limited to computers, tools, software, or office equipment. While employees may utilize a specific tool or tools, the asset ultimately belongs to the company and must be returned. And therefore without an accurate method of keeping track of these assets it would be very easy for a company to lose control of them.

With advancements in technology, asset tracking software is now available that will help any size business track valuable assets such as equipment and supplies. According to a study issued in December, 2005 by the ARC Advisory Group, the worldwide market for Enterprise Asset Management (EAM) was then at an estimated $2.2 billion and was expected to grow at about 5.0 percent per year reaching $2.8 billion in 2010.

Asset tracking software allows companies to track what assets it owns, where each is located, who has it, when it was checked out, when it is due for return, when it is scheduled for maintenance, and the cost and depreciation of each asset.

The reporting option that is built into most asset tracking solutions provides pre-built reports, including assets by category and department, check-in/check-out, net book value of assets, assets past due, audit history, and transactions.

All of this information is captured in one program and can be used on PCs as well as mobile devices. As a result, companies reduce expenses through loss prevention and improved equipment maintenance. They reduce new and unnecessary equipment purchases, and they can more accurately calculate taxes based on depreciation schedules.

The most commonly tracked assets are:

 STATEMENT OF PROBLEM

The main problem of this study was to examine and evaluate the physical, social and economic effect of the school assets and its uses in its present location and recommend solution to the problems identified, because there has been series of criticism against the manner by which assets are being handled and maintained. The problems are: improper accounting for school assets, illegal use of the institutional assets, inefficient recording keeping of institutional assets.

  1. PURPOSE OF STUDY

The main purpose of this study is to put to an end the difficulties encountered when processing school Assets data/information. This is actualized by designing a Computerized assets management system which is user friendly and interactive. By the time this software is designed and implemented, the difficulties encountered with manual method of keeping information will be eliminated.

  1. SIGNIFICANCE OF STUDY

Huge of files kept in the offices will no longer be there again because information will be stored on the computer with the help of the Computerized assets management system.

Because of the easy to use nature of the Computerized assets management system, any organization can easily buy it to make use of them.

  1. AIMS AND OBJECTIVES

The aims and objectives of this project are listed below:

To develop software called Computerized assets management system that will replace the manual method of handling assets.

To eliminate the error involved with the manual storage of Assets management data/information.

To save the time wasted when searching or sorting a given Assets management data/information.

To remove untidy nature of Assets management offices because of huge number of files scattered all over.

Help in institutional budgeting

DESIGN AND IMPLEMENTATION OF COMPUTERIZED ASSETS MANAGEMENT SYSTEM CASE STUDY OF UNION HOME