DESIGN AND IMPLEMENTATION OF COMPUTERIZED EDUCATIONAL ADMINISTRATION INFORMATION SYSTEM CASE STUDY OF POST PRIMARY SCHOOL MANAGEMENT BOARD ENUGU

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ABSTRACT

The work presents a design of a computerized Educational Administration information system for post primary school administration.  A computerized Educational Administration information system for post primary school administration is concerned with the computerization of personnel records appraisal of in order to achieve the aims and objectives of the organization.  This accounts, when and who to promote and retirement in due time.

The entrance of computer into the Educational Administration information system for post primary school administration will help create and maintain efficient records.  This will also help to fish out “ghost workers”

The design was implemented to facilitate the personnel Information system for a post primary school administration.  It will be less time wasting and cheap to run.

It is expected that if full consent is given to this, it will enhance the Information of personnel record for the post primary school administration.

          This is done with the help of visual basic programming language and Microsoft Database.

ORGANIZATION OF WORK

          This project work is primarily designed to give an insight to Educational Administration information system.

          Chapter one talks about introduction to Educational Administration information system, study of problem and objectives as well as definition of the scope.

          Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.

          Chapter six document the project work, while chapter seven summaries,  conclusion and suggestions were made.

TABLE OF CONTENTS

Title page                                                                                i

Certification                                                                                      ii

Dedication                                                                               iii

Acknowledgement                                                                             iv

Abstract                                                                                  v

Table of contents                                                                     vii

CHAPTER ONE

INTRODUCTION                                                                            1

1.1     Background of the study                                                         1       

1.2     State of the problem                                                      2

1.3     Purpose of the study                                                      3

1.4     Aims and objectives                                                       3

1.5     Scope of study                                                               5

1.6     Limitations of study                                                      5

1.7     Assumptions                                                                 6

1.8     Definition of terms                                                                  7

CHAPTER TWO

LITERATURE REVIEW                                                        8

CHAPTER THREE

  • Description and analysis of existing system                            15
    • Fact finding method used                                                        17
    • Organization structure                                                   19
    • Objectives of Existing system                                        21
    • Input, Process and Output Analysis                              22
    • Information Flow Diagrams                                          26
    • Problems of the Existing System                                   27
    • Justification of the New System                                              28

CHAPTER FOUR

  • Design of the New System                                             30
    • Input Specification and design                                                30
    • Output specification and design                                              32
    • File Design                                                                     34
    • Procedure chart                                                              36
    • System flow chart                                                                   38
    • System requirements                                                     40     

CHAPTER FIVE

  • Implementation                                                              42
    • Program Design                                                             45
    • Program Flowchart                                                        48
    • Pseudo code                                                                            54
    • Source Program: Test Run                                             59

CHAPTER SIX  

Documentation                                                                        60

CHAPTER SEVEN

  • Recommendation                                                           62
    • Conclusion                                                                     64

Bibliography                                                                  65

1.0    CHAPTER ONE

INTRODUCTION

The term information system (BCIS, IS) sometimes refers to a system of persons, data records and activities that process the data and information in an organization, and it includes the organization’s manual and automated processes. Computer-based information systems are the field of study for information technology, elements of which are sometimes called an information system.

In organizational informatics an information system is a system of communication between people. Information systems are systems involved in the gathering, processing, distribution and use of information and as such support human activity systems.

Successful operation of an educational institution requires competent administrators. Education administrators provide instructional leadership and manage the day-to-day activities in schools, preschools, day care centers, and colleges and universities. They also direct the educational programs of businesses, correctional institutions, museums, and job training and community service organizations. (College presidents and school superintendents are covered in the Handbook statement on general managers and top executives.)

Education administrators set educational standards and goals and establish the policies and procedures to achieve them. They also supervise managers, support staff, teachers, counselors, librarians, coaches, and other employees. They develop academic programs, monitor students’ educational progress, train and motivate teachers and other staff, manage career counseling and other student services, administer recordkeeping, prepare budgets, and perform many other duties. They also handle relations with parents, prospective and current students, employers, and the community. In an organization such as a small day care center, one administrator may handle all these functions. In universities or large school systems, responsibilities are divided among many administrators, each with a specific function.

Educational administrators who manage elementary, middle, and secondary schools are called principals. They set the academic tone and actively work with teachers to develop and maintain high curriculum standards, develop mission statements, and set performance goals and objectives. Principals confer with staff to advise, explain, or answer procedural questions. They hire, evaluate, and help improve the skills of teachers and other staff. They visit classrooms, observe teaching methods, review instructional objectives, and examine learning materials. Principals must use clear, objective guidelines for teacher appraisals, because pay often is based on performance ratings.

 STATEMENT OF PROBLEM

The statements of problems are:

  • The difficulties people face in keeping information/data.
  • Difficulties people encountered when searching for a given information.
  • Time wasted in searching for information on packed files.
  • Time wasted in sorting files.
  • Important nature of data/information in the growth of any organization.

The need arise for the development of educational administration information system for post primary school management board.

  1. PURPOSE OF STUDY

The main purpose of this study is to put to an end the difficulties people encountered during storage of data/information. This is actualized by designing educational administration information system which is user friendly and interactive. By the time this software is designed and implemented, the difficulties encountered with manual method of keeping information will be eliminated.

DESIGN AND IMPLEMENTATION OF COMPUTERIZED EDUCATIONAL ADMINISTRATION INFORMATION SYSTEM CASE STUDY OF POST PRIMARY SCHOOL MANAGEMENT BOARD ENUGU