DESIGN AND IMPLEMENTATION OF DUE PROCESSING MANAGEMENT INFORMATION CASE STUDY OF MINISTRY OF FINANCE ENUGU

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ABSTRACT

This work is aimed at developing a computerized system for quick and easy processing of due process in ministry of finance department. The procedure and organization of information management is carefully analyzed and a new computer based system developed to tackle the operational activities involved in an automatic manner. The new system with its sophisticated features handles data entry, storage, manipulation and retrieval with easy. it also aimed at providing suitable due process management as regard to the right procedures of doing things. 

ORGANIZATION OF WORK

This project work is primarily designed to give an insight to Due processing Management information.

Chapter one talks about introduction to Due processing Management information, study of problem and objectives as well as definition of the scope.

Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.

Chapter six document the project work, while chapter seven summaries,  conclusion and suggestions were made.

TABLE OF CONTENT

Title page                                                                                                       i          

Certification                                                                                                  ii

Approval                                                                                                       iii

Dedication                                                                                                     iv

Acknowledgement                                                                                       v

Abstract                                                                                                         vi

Organization of work                                                                                  vii

Table of content                                                                                           viii

CHAPTER ONE

1.0       Introduction                                                                                                  1

1.1       Statement of problem                                                                                  2

1.2       Aims and objectives                                                                                    2

1.3       Purpose of study                                                                                          3

1.4       Significant of study                                                                                     3

1.5       Scope/Delimitations                                                                                                4

1.6       Limitations/Constraints                                                                              4

1.7       Assumption of study                                                                                   5

1.8       Definition of terms                                                                                      5                     

CHAPTER TWO

2.0       Literature review                                                                                          6

CHAPTER THREE

3.0       Description and analysis of the existing system                                     9

3.1       Fact-finding method/ methodology                                                           9

3.2       Organisational Structure/Organogram                                                      10

3.3       Objectives of the existing system                                                             10

3.4       Input, Process, and Output Analysis                                                         11

            3.4.1   Input Analysis                                                                                  11

            3.4.2   Process Analysis                                                                              11

            3,4.3   Output Analysis                                                                               11

3.5       Information Flow diagram                                                                          12

3.6       Problems of the existing system                                                                12

3.7       Justification of the new system                                                                 13

CHAPTER FOUR

4.0       Design of the new system                                                                           14

4.1       Design Standard                                                                                           14

4.2       Output specification and design                                                                14

4.3       Input specification and design                                                                   14

4.3.1   file design                                                                                          15

4.4       Procedure chart                                                                                            16

4.5       Systems flowchart                                                                                        17

4.6       System requirements                                                                                   18

            4.6.1   Hardware Requirements                                                                 18

            4.6.2   Software Requirements                                                                   18

            4.6.3   Operational Requirements                                                              18

            4.6.4   Personnel Requirements                                                                 18

CHAPTER FIVE

5.0       Implementation                                                                                            19

5.1       Design Standard                                                                                           19

5.2       Program design                                                                                             20

5.2.1   Program Flowchart                                                                           20

5.2.2   Pseudo code                                                                                      24

5.3       Coding                                                                                                           25

5.4       Test Data/Test Run                                                                                      31

5.5       User Training – An overview                                                                     31

5.6       Cutover Process                                                                                           31

CHAPTER SIX

6.0       Documentation                                                                                             32

6.1       The user documentation                                                                             32

6.2       The programmer documentation                                                               32

CHAPTER SEVEN

7.0       Recommendations, Summary and Conclusion                                        33

7.1       Recommendation                                                                                         33

7.2       Summary                                                                                                       34

7.3       Conclusion                                                                                                    34

REFERENCES                                                                                                          35

BIBLIOGRAPHY

APPENDIX                                                                                                                36

SOURCE LISTING                                                                                                   36

LIST OF FIGURES              

CHAPTER ONE

1.0     INTRODUCTION

Due process management information system has helped n organization to process its information stores it and as well retrieve it for future purpose.

NATURE OF THE WORK: computer and information system managers play a vital role in the implementation of technology with their organizations. Computer and information managers plan, co-ordinate and direct research and facilitate the computer related activities of firms. They help to determine both technical business goals in consultation with top management and make detailed plans for the accomplishment of these goals. This requires a strong understanding of both technology and business practices.

They analyze the computer and information need of there organizations form an operational and strategic perspective and determine immediate and long-range personnel and equipment requirements.

Management Information System( MIS) directors or information technology( IT) directors manage computing resources for their organization. They often work under the chief information officer and plane computer system design and related services.

This industry provides services related to the commercial use of computer on a contract basis including  computer  system facilities management services, computer system  or data processing facilities services and other computer related services . Other large employers including insurance and financial, government agencies , and manufacturers . computer and information managers need a broad range of skills.

Employment look for management who have experience with the specific software or technology such on the job as background on either consulting or business management . The expansion of electronic commerce has elevated the importance of the business insight, many computer and information system managers are called on to makes important business decisions . managers need a keen understanding , of people , management processes, and customers needs.

Advanced technical knowledge is essential for computer and information system managers, who must understand and guide the work of their subordinate ,yet also explains the work in on technical terms to senior managers and potential customers . As computer system become more closely  connected with day to day operations  of business , computer and information system managers are also expected to be aware of business practices. They must posses strong interpretation , communication and leadership skills because they are required to interact not only with staffs members ,but also other people inside and outside their organization .

They also must have an understanding of how a business functions , how it earns revenue , and how technology relates to the core competencies of the business . As result many firms now prefer to give these positions ton people who have spent time outside purely technical field.

Definition of a due process: Due can be defined as the normal or rightful way of doing thing following the necessary procedures.

Due process management information system  has foster a greater developments toward enhancing organizational needs , aimed and objectives ,Thereby the contracts that are being faced by the organization.

Due process management information system has helped an organization to process its information’s stores it and as well retrieve it for future purposes. Definition of information system: Information system can be defined technically  as a set of interrelated components that collect(or retrieve), process, stores and distribute  information for, to support decision making and control in  organizational. Managers have always use information to perform their tasks, so the management of information is nothing new.

Accuracy and current information can now be obtained without any stress.

The computer is the innovation that makes the capability possible. Individual and organizations are now aware that information is a resource. Computer can now be applied to expand the scope of an organization . The first is called data processing , which involved the handling of account transaction. Later, managers and scientist that for greater potential discovered it exist in form of information support decision making.

The first application of the computer as an information system was called the management information system and was followed by more specialized applications such as decision support system , computer based business application of computer . To  computerize the due process management system of an organization cannot be over emphasized because it will stop or reduce error, inaccuracy, insecurity and delay in an organization.

1.1     STATEMENT OF PROBLEM

One of the biggest problem faced by organization is the problem of keeping of files(no computer file). In some cases, we have fields contains in a particular record  repeated in another file, it difficult to organize.

Secondly, it takes a greater deal of time to find or locate a field needed for a particular processing this shows down the speed of decision making process and general activities of the organization. Even if the files are found most a time the information’s  are presented in a manner not meaningful for decision making.

DESIGN AND IMPLEMENTATION OF DUE PROCESSING MANAGEMENT INFORMATION CASE STUDY OF MINISTRY OF FINANCE ENUGU