ABSTRACT
The work presents a design of a computerized finance management information system for Nigeria Police. A computerized finance management information System for Nigeria Police is concerned with the computerization of finance records appraisal of finance in order to achieve the aims and objectives of the organization. This accounts, when and who to promote and retirement in due time.
The financial management information system (FMIS) is a tool that will assist Nigeria Police administrators in interpreting the financial outcomes of operational decision-making. It will help administrators to decide whether their programs financial health is better or worse than during previous accounting periods or past budget periods. The FMIS will also allow administrators to compare their operation with similar operations.
The design was implemented to facilitate the finance Information system for a Nigeria Police. It will be less time wasting and cheap to run.
It is expected that if full consent is given to this, it will enhance the Information of finance record for the Nigeria Police.
ORGANIZATION OF WORK
This project work is primarily designed to give an insight to Finance management information system.
Chapter one talks about introduction to Finance management information system, study of problem and objectives as well as definition of the scope.
Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.
Chapter six document the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENTS
Title page i
Certification ii
Dedication iii
Acknowledgement iv
Abstract v
Table of contents vii
CHAPTER ONE
INTRODUCTION 1
1.1 Background of the study 1
1.2 State of the problem 2
1.3 Purpose of the study 3
1.4 Aims and objectives 3
1.5 Scope of study 5
1.6 Limitations of study 5
1.7 Assumptions 6
1.8 Definition of terms 7
CHAPTER TWO
LITERATURE REVIEW 8
CHAPTER THREE
- Description
and analysis of existing system 15
- Fact finding method used 17
- Organization structure 19
- Objectives of Existing system 21
- Input, Process and Output Analysis 22
- Information Flow Diagrams 26
- Problems of the Existing System 27
- Justification of the New System 28
CHAPTER FOUR
- Design
of the New System 30
- Input Specification and design 30
- Output specification and design 32
- File Design 34
- Procedure chart 36
- System flow chart 38
- System requirements 40
CHAPTER FIVE
- Implementation 42
- Program Design 45
- Program Flowchart 48
- Pseudo code 54
- Source Program: Test Run 59
CHAPTER SIX
Documentation 60
CHAPTER SEVEN
- Recommendation 62
- Conclusion 64
Bibliography 65
1.0 CHAPTER ONE
INTRODUCTION
The Financial Management Information System (FMIS) is an operational system that supplies the reports and data that are used for the audit of the Custodial Financial Statements of the IRS by the General Accounting Office (GAO). A major objective of the custodial Financial reporting system is to be continuously and accurately responsive to regular and ad hoc requests for custodial financial reports.
FMIS is currently in the Control phase of the IRS
CPIC process where it is continuously monitored for cost, schedule, and project
performance. The IRS ensures that operational systems are executed in a
disciplined, well-managed, and consistent manner through timely oversight,
quality control, and executive review.
To better understand the IRS compliance with provisions of the Chief Financial
Officers (CFO) Act and the system development environment, it is important to
understand that the IRS has two separate financial operations, which
independently track the funds, and result in six separate financial
statements. One financial operation is Administrative and accounts for
the appropriated funds. The other is Custodial (FMIS) and tracks tax
collection.
The Administrative financial operations, information systems, and statements are similar to those found in any large corporation. However, the Custodial financial operations, information systems, and associated statements track tax revenues processed through the lRS pipeline. The pipeline is the IRS’ tax return processing channel that begins at initial receipt of tax returns and remittances and tracks the information/funds through postings on the Master Files, many large databases.
The Custodial Financial Accounting System is unique in complexity and scope. FMIS is comprised of two key sub programs, Revenue and Refunds (R&R) and Unpaid Assessments (UA). Each key component is described as follows:
Revenue and Refunds
This system is used to identify all of the detailed transactions that posted to the Individual Master Files (IMF), Business Master Files (BMF), Individual Retirement Accounts File (IRAF), and Non-Master Files (NMF) during the fiscal year. These detail transactions are broken down into Revenue transactions, Refund transactions, Other Transactions that are part of the fiscal year, and Other Transactions that are not part of the fiscal year. Once these breakouts are done, revenue and refund reversal transactions are matched to the transactions they reverse. Paper and electronic reports are generated and distributed to the Office of the CFO and to GAO. The detailed files provide support for the amounts from the Interim Revenue Accounting Controls System (IRACS). The files are also made available to GAO for sampling and to validate the financial statements.
Unpaid Assessments
The objective of Unpaid Assessments is to continue to provide the users, Chief Financial Officer (CFO), Research, Compliance, and GAO, with required program changes for reporting, researching and auditing of the financial statements for debit balance and frozen credit modules. The near term objectives are to support:
Background of Study
The Police Service Commission is the civilian oversight body established under the Nigerian Constitution for the Nigeria Police Force. It has power to appoint, promote, discipline and dismiss all officers of the Nigeria Police Force (NPF) except the Inspector-General of Police (IGP).
The objectives of the Commission are to make the relationship between the public and the police one of trust and confidence instead of suspicion and indifference.
The Commission recognizes the public as essential to ensuring an effective police. The Commission has a charter, which is addressed to the Nigeria Police, civil servants, NGOs, Security Agencies and the general public. Members of the public may challenge or commend the activities of the police through the
Public Access Procedures/grievance redresses mechanism.
The Police Service Commission was established as an executive body for the Federation of Nigeria under section 153 of the Constitution of the Federal Republic of Nigeria 1999, and the Police Service Commission (Establishment) Act 2001
The Chairman of the PSC says the FG is committed towards improving the image of the NPF.
Chief Okeke who spoke in Abuja when he received in audience Members of PPMU Unit said government has continued to do its best to give the nation a disciplined Police Force.
STATEMENT OF PROBLEM
Owing to:
- The difficulties people face in keeping information/data.
- Unwillingness attitude of some police staff when dealing with data/information.
- Fragile nature of information/data.
- Error encountered in financial analysis.
- Mispresentation of financial data.
- Difficulties people encountered when searching for a given information.
- Time wasted in searching for information on packed files.
- Time wasted in sorting files.
- Important nature of data/information in the growth of any organization.
The need arise for the development of finance management information system for a higher institution.