ABSTRACT
This project is written to help hospital especially Hansa Clinic Hospital Enugu in the areas they encounter problems in keeping their outpatient information and solution given to tackle the problem. Outpatient information management is the act of managing outpatient information or presence in a check up and treatment setting to minimize lose due to employee downtime. Outpatient information control has traditionally been approached using time clocks. Timesheets and time tracking software but outpatient information management goes beyond this to provide a check up and treatment environment which maximizes and motivated employee outpatient information. The research was carried out of many difficulties such as time factors, money and inabilities to get much information that could have been of help but still with all those the researcher came up with something readable and valuable to any body that goes through. The project dwells on outpatient information system. This is to ensure that every patient comply with her checkup and treatment schedule. This is implemented with visual basic programming language and Microsoft access for effective outpatient information keeping.
ORGANIZATION OF WORK
Chapter one present the introduction to the work.
Chapter two is the review or relevant literature. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implementation of new system.
Chapter six documents the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENT
Title page i
Certification ii
Approval iii
Dedication iv
Acknowledgement v
Abstract vi
Organization of work vii
Table of content viii
CHAPTER ONE
1.0 Introduction 1
1.1 Statement of problem 2
1.2 Aims and objectives 2
1.3 Purpose of study 3
1.4 Significant of study 3
1.5      Scope/Delimitations                                                                    4
1.6 Limitations/Constraints 4
1.7 Assumption of study 5
1.8 Definition of terms 5
CHAPTER TWO
2.0 Literature review 6
CHAPTER THREE
3.0 Description and analysis of the existing system 9
3.1 Fact-finding method/ methodology 9
3.2 Organisational Structure/Organogram 10
3.3 Objectives of the existing system 10
3.4 Input, Process, and Output Analysis 11
3.4.1 Input Analysis 11
3.4.2 Process Analysis 11
3.4.3 Output Analysis 11
3.5 Information Flow diagram 12
3.6 Problems of the existing system 12
3.7 Justification of the new system 13
CHAPTER FOUR
4.0 Design of the new system 14
4.1 Design Standard 14
4.2 Output specification and design 14
4.3 Input specification and design 14
4.3.1 File design 15
4.4 Procedure chart 16
4.5 Systems flowchart 17
4.6 System requirements 18
4.6.1 Hardware Requirements 18
4.6.2 Software Requirements 18
4.6.3 Operational Requirements 18
4.6.4 Personnel Requirements 18
CHAPTER FIVE
5.0 Implementation 19
5.1 Design Standard 19
5.2 Program design 20
5.2.1 Program Flowchart 20
5.2.2 Pseudo code 24
5.3 Coding 25
5.4 Test Data/Test Run 31
5.5 User Training – An overview 31
5.6 Cutover Process 31
CHAPTER SIX
6.0 Documentation 32
6.1 The user documentation 32
6.2 The programmer documentation 32
CHAPTER SEVEN
7.0 Recommendations, Summary and Conclusion 33
7.1 Recommendation 33
7.2 Summary 34
7.3 Conclusion 34
REFERENCES 35
BIBLIOGRAPHY
APPENDIX 36
SOURCE LISTING 36
LIST OF FIGURES 40
CHAPTER ONE
1.0 INTRODUCTION
A Clinic is an institution with an organized medical and nursing staff and with non-permanent facilities that provide a range of medical services like surgery, for people requiring intensive treatment or observation.
It may also include facilities for childbirth and as well as various out patient departments. A clinic is not made up of various departments where various cases are handled. For example:
- The surgery department is where patients are operated on in the theatre.
- Obstetrics and gynecology unit are where pregnant women are taken care of.
- Pediatric department is where you treat children.
An Outpatient is a patient who does not reside in the clinic where he/she is being treated. The registers of the outpatients are used for documentation of the outpatients. The data for outpatients registers are registration number, name of patient, age, sex, registration address etc. The outpatient unit is made up of casualty section, records, outpatients theatre, various clinics etc. The treatment of the outpatients ends in the outpatient’s department while that of the in-patients ends in their various words
STATEMENT OF THE PROBLEM
It could be very burdensome for someone who is seriously ill, wounded or weak to queue up in a clinic waiting for the doctor to attend to him/her or to pay for services and also get drugs. But when the designing and implementation of a computerized out-patient information system is achieved, a lot of problems and time wasted will be eliminated for the outpatient.
These problems includes:
- Time wastage
- Absence of doctors involved
- File Sorting
- AIMS AND OBJECTIVES
The aims and objectives of this project are listed below:
- To improve checkup and treatment load functionality: Staffing levels and appropriate skill mix per shift can be more easily determined by the shift modules. This leads to less time spent in designing and mending rosters.
- Better care planning: Time spent on care planning is reduced, while the quality of what is recorded is improved. This makes for more complete care plans and more complete assessments and evaluations.
- PURPOSE OF THE STUDY
Hospital organization today is the essential part of the medical care scheme, owing to the increasing complexity of medical problems. It is very necessary that medical practitioners and specialists have an up to date automated service.
This study will examine the problem arising from manual operations of the outpatient information system and how these can be conquered by introducing the computer. This research work also aim at designing a software that can replace the manual operations of the outpatient information system.
1.4 SIGNIFICANCE OF THE STUDY
The significance of the study is that it eliminates:
Time wastage:  When this study is practiced, the time an out-patient wastes in registering, seeing the doctor, buying drugs will be eliminated. This is because it will no longer be handled manually rather it is going to be computer based.
It also eliminates inconveniency:Â In a situation whereby a patient registered in the clinic for the past three years and later came back in the fourth year for check-up, the information of that outpatient can be assessed conveniently using the computer, rather than searching for the out-patient information or records manually.
