ABSTRACT
This study was carried out to verify all the manual process involved in generating students transcript and to seek a way of automating the system for effective operations. Since there is continuous moves towards technological advances that enhanced productivity of labour and free human beings of task more economically by machines. Computer and its appreciations have become vital tools in economic, industrial and social development of advanced countries of the world. Therefore, there is every need to computerize any work which needs computerization for it to be easy, effective and error free. Data was collected by oral interview with a committee number in exams and records I.M.T Enugu also in exams and Academics.
ORGANIZATION OF WORK
This project work is primarily designed to give an insight to students’ transcript of generating software.
Chapter one talks about introduction to students’ transcript of generating software, study of problem and objectives as well as definition of the scope.
Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.
Chapter six document the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENT
Title page i
Certification ii
Approval iii
Dedication iv
Acknowledgement v
Abstract vi
Organization of work vii
Table of content viii
CHAPTER ONE
1.0 Introduction 1
1.1 Statement of problem 2
1.2 Aims and objectives 2
1.3 Purpose of study 3
1.4 Significant of study 3
1.5 Scope/Delimitations 4
1.6 Limitations/Constraints 4
1.7 Assumption of study 5
1.8 Definition of terms 5
CHAPTER TWO
2.0 Literature review 6
CHAPTER THREE
3.0 Description and analysis of the existing system 9
3.1 Fact-finding method/ methodology 9
3.2 Organisational Structure/Organogram 10
3.3 Objectives of the existing system 10
3.4 Input, Process, and Output Analysis 11
3.4.1 Input Analysis 11
3.4.2 Process Analysis 11
3.4.3 Output Analysis 11
3.5 Information Flow diagram 12
3.6 Problems of the existing system 12
3.7 Justification of the new system 13
CHAPTER FOUR
4.0 Design of the new system 14
4.1 Design Standard 14
4.2 Output specification and design 14
4.3 Input specification and design 14
4.3.1 file design 15
4.4 Procedure chart 16
4.5 Systems flowchart 17
4.6 System requirements 18
4.6.1 Hardware Requirements 18
4.6.2 Software Requirements 18
4.6.3 Operational Requirements 18
4.6.4 Personnel Requirements 18
CHAPTER FIVE
5.0 Implementation 19
5.1 Design Standard 19
5.2 Program design 20
5.2.1 Program Flowchart 20
5.2.2 Pseudo code 24
5.3 Coding 25
5.4 Test Data/Test Run 31
5.5 User Training – An overview 31
5.6 Cutover Process 31
CHAPTER SIX
6.0 Documentation 32
6.1 The user documentation 32
6.2 The programmer documentation 32
CHAPTER SEVEN
7.0 Recommendations, Summary and Conclusion 33
7.1 Recommendation 33
7.2 Summary 34
7.3 Conclusion 34
REFERENCES 35
BIBLIOGRAPHY
APPENDIX 36
SOURCE LISTING 36
LIST OF FIGURES 40
CHAPTER ONE
- INTRODUCTION
Student’s transcript is the summary of each of the two years performance either in (OND) ordinary national Diploma or (HND) Higher national Diploma. A transcript is also demanded by a student who has finished OND/ HND and wishes to transfer to another school or student who wishes to get a job .A Transcript is not give directly to a student. It is sent to the school that the student wishes to be transferred or to the organization or establishment, which the student wishes to secure a job.
A student transcript is prepared or formed by the scores entered on the designed score sheet by the individual subject lecturers on semester examinations.
STUDENT TRANSCRIPT GUIDE
When a student attends an academic institution (s), a record is kept which traces his/her academic history. The transcript displays a record of all the credit and grades a student has acquired at each school attended.
Below are frequently asked questions about transcripts.
How is a transcript used?
By all students:
Student can use a transcript as a means of monitoring their credit classes and grades and to make sure the information is accurate. Students use an “Unofficial transcript “for this purpose.
When a student is applying to another college or university, enrolling institution will require for an official transcript so that credits can be evaluated by the enrolling institution.
An enrolling institution conducts a transcript evaluation to place a student at his or her appropriate academic level
How can I obtain a transcript?
Student must request their transcript from the office of Record or from the office of the Registrar. Each school has its own transcript release procedures.
Because transcript requests are covered by the family Educational Rights and privacy. Act ,students ( giving name, date of attendance ,and social security number), or provide proper documentation when appearing in person ,often schools provide a “Request for official transcript “form .A small fee is usually charged .The difference between official and unofficial transcript is that ,official transcript must meet certain standards and be sent directly from one institution to another .In some cases, the college will accept an official transcript from the student if it hand delivered in a sealed envelop
Unofficial transcript can be sent directly to a requesting student. It could be marked as an unofficial transcript or issued to students but not all schools issue these.
Will all my credit be transferred?
Each school has its own transfer credit acceptance policies. Credit transfer problems can result if:
- An institution does not have proper accreditation.
- Certain courses are taken (e.g. base skills or physical education courses) that are not approved for transfer.                                                                       Â
- The amount of credit hours earned exceeds the maximum amount the institution will transfer.
- The enrolling institution has a difficult time evaluating a course.
- The course work is over 10years old. colleges often require appreciate catalogs or course descriptions
1.1 STATEMENT OF PROBLOM
There has been this problem of too much work for the Head of Department of Exams and Records owing to the glowing population of students in the institution, the Head of Department of the Exams and Records is faced with heaps of files .At times sorting out a particular students file takes time.
This bitter complaint and the delay in the preparing of this students transcript has been the major concern and therefore has intensified the need to design a generating software which will go a long way in taking these problems and at the same time helps to quicken the generating of student transcript.
