IMPACT OF EFFICIENT AND EFFECTIVE STORAGE OF MATERIALS IN GOVERNMENT ESTABLISHMENTS
ABSTRACT
1.0 INTRODUCTION
1.1 GENERAL OVERVIEW OF THE STUDY
In any organization no matter how big or small, the management must make out time and provision for the storage and supplies of materials in the organization. Storage comprises of the management storehouse, stockyards the operation of handling and storage equipment, and the safe custody of protection of stock in the store.
All stocks, stored in the store must be received and stored property for future use when required storage of materials help in the steady supply of materials to the user department. Without supply of adequate materials, there will be no storage of materials and no activity will take place within the organization. Storage and supply of materials help an organization in achieving its objectives within the organization. There are many types of storage method used in every store and within an organization. This helps to preserve the materials for presents and future use. Some of these methods are associated with handling, the task of handling and that of storage must be taken together. In a small firm, the stores functions may be operated a single office, run by one store keeper, but in large firm or organization, it is necessary to apportion the various duties to separate sections, example includes;
a. Identification or vocabulary section
b. Standardization of storehouse and stockyard
c. Stock control records an account stocks section
This division of store function brings about efficiency in the storage in the store, support steady flow of stores to the user department users the proper identification and classification of store materials.
Thus, a brief historical background of this establishment is therefore necessary at this point the Ebonyi state agricultural development programme (ESADP) was establishment in 1996. This was done because Ebonyi state was created by bringing part of Abia and Enugu indigene together. The Ebonyi state ADP has 15 local government areas with two agricultural zones namely the Afikpo zone and the Abakaliki zone presently there are three zonal officers with nineteen blocks. The zonal officers includes; the Ebonyi North, Ebonyi central and South zonal officers.
Ebonyi lies within the decision forest belt of Nigeria. It has annual rainfall and temperature of about 14mm and 30.50c respectively the land is highly fertile and so favors cultivation of wide range of crops particularly tubers and cereals.
1.2 STATEMENT OF THE PROBLEMS
There is need for efficient stores and supplies department in every organization. This is due to important role it plays to keep other departments functioning. Having gone through the stores department recordings of the Ebonyi state Agricultural Development Programme. Te records were well organized as there is store ledger book were all existing stocks will be dedicated by the store keeper in charge. The administration set up was identified with some problems that affect the organization. The problems include the following.
a. That they were a lot of damages pilferage and supply system due to lack of materials handling equipment.
b. No proper co-ordination the entire users department, it will affect sometimes, because the materials for workman may not be available as at when required.
c. There is poor identification and improper location of materials and no standard method of issues are operated in the store.
d. The major problems facing the organization are lack of efficient and effective purchasing department to perform purchasing functions.
e. The stores department was small and cannot contain much or there stored materials like fertilizer, chemicals stationeries, etc. these lead to damage, deterioration and pilferage of materials.
