ENROLLMENT SYSTEM

0
974

CHAPTER 1

INTRODUCTION

  1. Background of the Study

A web application or web application is an application that is accessed via the Internet or an intranet. Web applications are popular due to ubiquity of the client.  The ability to update and maintain web applications without distributing and installing software on potentially thousands of client computers are key reasons for their popularity.  A significant advantage of building web applications to support a standard browser feature is the ability to perform as specified, regardless of the operating system installed on a given client. The proponents decided to adapt web application is commonly structured as a three-tiered application. In its most common form, a web browser is the first tier, an engine using some dynamic web content technology is the middle tier and a database is the third tier. The web browser sends request to the middle tier, which services them by making queries and updates against the database and generates a user interface.  

The proponents chose to follow the basic structure of a web application. In this case study, the proponents considered the widely used web browsers like Internet Explorer, Mozilla Firefox, and Google Chrome. For the middle tier, the proponents selected qsh. Com a sthe host for the proposed system since it supports the technologies used. Lastly, the proponents developed the proposed system using ASP. NET and SQLServer 2005.

Institute of Management and Technology (IMT) was orinally established on April 18, 1994. the company’s primary purpose was to provide students with basic, upgrading , and specialized courses to promote safety of life and property at sea; the protection of the marine environment; the improvement of maritime skills; efficiency in operation; and safety in navigation of domestics and international fleets manned by Filipino seafarers.

IMT consists of approximately 600 students and faculty. Its course list was expanded to include tertiary and paramedical courses and it also intended to extend its coverage into other fields where there are unmet demands for quality education. The Amendment Article of Incorporation carried the authority to now operate as an institution with 3-fold function, namely;

  • As a training center
  • As a seafarer competency assessment center
  • As a maritime, technological, and computer college.

The Quality Management System of IMT College was given the Certificate of Approval by Technisher Uberwangus Verein (TUV) Philippines in accordance with the requirement of the ISO 9001:2000 version.

  • Development and Provision of Maritime Education Services, especially in BS Marine Transportation, BS Marine Engineering, Seafarer Rater Courses s (Engine, Steward, and Deck), HRM for Passengers Ships and IMO Model Courses Specification; CHED Policies, Standard, and Guidelines; TESDA Regulations; and MTC Resolutions.
  • Development and Provisions of Paramedical, Practical Nursing and Vocational/Technological Courses, in accordance with TESDA TVET Regulations.
  • Provision of Maritime Training and Assessment Services, especially in Basic Safety, Advanced Safety, Tanker man, watch keeping, Steward/Mess man, allied and Marina Courses, in accordance, TESDA TVET Regulations, MTC Resolution, and Marina Training Regulation. 
  • Other Course offerings such BS Customs Administration, BS Business Administration Major in Marketing Management, and BS Business Administration Major in Operation Management.
  1. Statement of Problems

The Institute of Management and Technology is using a manual system for their enrollment facility. The inaccuracies of information were minimal, like the identification of units per semester and sometimes the registrar oersonnel were making a mistake with the number of units-but the possibility of encountering a more difficulties and tedious task was still at hand.

One of the problems that the institution would like to include in the study was the lack of manpower in the accounting department. In the accounting office or the cashier, IMT only had two personnel to accommodate the students during the payment of fees for their enrollment. The outcome was that the school had a hard time in accommodating those large numbered students, and that made it hard for other students to wait in line.

Another problem of the school was the generation of forms. The students needed to fill-up the student information slip, advising slip, and three (3) copies of the registration forms for the copy and record of the accounting office, the registrar and for the student themselves. Students were consuming a lot of time in doing such. Since the students are manually filling-up the official documents of the school, data redundancy has a great possibility in causing further complexity in the enrollment process.

An added problem  was that when the students were getting their subjects and schedule, and slots. Since the said information was posted, it would only mean that the updates were not monitored effectively. To keep the students updated at all times, the availability of the subjects and slots should be monitored. If a subject only has 5 slots  available and there are still a number of students who would be enrolling that subject, students should be informed of someone who has availed the slots already so that there wouldn’t be any wasted time just by falling in line again just to look for another available slot.

  1. Aim and Objectives

General Objective

To develop an Online Enrollment System for Institute of Management  and Technology  that will compensate the school’s lack of manpower, file-handling, and generation of forms and other documents.

Specific Objectives

To understand the current system through interviews and observations.

To analyze the problem through the use of Data Flow Diagram and ERD models.

To develop a prototype of the proposed system containing  key requirements and functionalities using  ASP.NET and SQL Server 2005.

To incorporate the different functions and solutions needed for the enrollment system with the proposed system by constantly evaluating and revising the prototype to meet the requirements by the institution.

To test the proposed system by allowing a specific number of persons to use the system and gather the feedback from the users.

ENROLLMENT SYSTEM