STRATEGIC MANAGEMENT PRACTICE OF COOPERATIVE SOCIETIES AS A FORM OF BUSINESS ORGANIZATION
This research work intends to explore an appraisal of purchasing function in the public sector in Imo State (Ministry of Agriculture and Natural Resources). I deemed it necessary since this research topic is unique to public sector in Imo state. An environmental practice research was carried out in ministry of agriculture and Natural Resources which was used to generalize the project objective. This research work cannot be said, to be exhaustive due to changing nature of public sector and is not designed to replace other view or subsequent research on these study objectives but has gone a long way in highlighting the ways to the much advocated efficient purchasing practices and techniques which has eluded our society.
The success of any organization be it business organization or government parastatal depends largely, on how is being managed and largely, on how it is being managed. And management in itself entails the co-ordination of the various functions of an organization such as purchasing, marketing, finance and so on. These functions in turn owe it as duty to the organization to, operation within a certain specified environment, which may include the policies procedure and ethics that have been laid down for the operation of each function in any organization where they exist. This goes to indication that the policies and procedures employed by organization very but in fact the principles, the techniques and the ethics guiding them are the same.
Purchasing as a professional function has a share is the above analysis. It is professionally guided by well established ethics based on its sensitivity and principles to be acted upon for efficient operation it is how these guiding factors are being employed in the purchasing departments of the public sector organization with particular reference to the ministry of Agriculture and Natural Resources in Imo-State that this research paper is meant to investigate.
But before getting into this, there is need to know what is meant by purchasing and why it is important is any organization.
From a layman’s point of view purchasing simply means “Buying”. The act of collecting requisition from user department and placing order to the theirs. According to Giwa-Asaju E.O.G “purchasing is the term used in industry, commerce, public corporations and management to denote the act of and the functional responsibility for procuring materials, supplies and services”. He went further to establish that the term involves determing the need, selecting the supplier, arriving at proper price, terms and conditions, issuing the contract or orders and following up orders to ensure prompt delivery.
These definitions go to a greater extend to confirm what Peter Baily and David farmer stated as being the purchasing objectives, definition peculiarity know as the 6rs. And that is to purchase the right quality materials, at the right time of the right price and at the right place. But supplies and services too.
From the forgoing, it is clear that purchasing in its broaden sense or definition involves that procurement of materials form the time of need arises until the time the materials is received into the store or where it is needed. It involves requirement decision (make or buy decision) value analysis, organization and management of personnel and functional co-ordination with finance, production marketing, engineering, design and quality control departments.
These methods are never drawn just like that but are derived from well established principle of the purchasing function to encourage an appraisal of purchasing function in the public sector organizations.
It is how the public sector organization with particular reference to the ministry of Agriculture and Natural resources Imo-State, drew up their own methods of purchasing that the researcher finds interest in looking into with a view to investigation the suitability of the efficiency of purchasing as they have adopted and also to find out how far they have employed that modern principles of the purchasing functions to encourage efficiency in the profession.