TABLE OF CONTENTS
Title Page – – – – – – – – i
Certification – – – – – – – – – ii
Approval Page – – – – – – – – iii
Dedication – – – – – – – – iv
Acknowledgment – – – – – – – – v
Abstract – – – – – – – – vi
Table of Contents – – – – – – – – vii
List of Figures – – – – – – – – viii
List of Tables – – – – – – – ix
CHAPTER ONE: INTRODUCTION
1.0 Introduction – – – – – – – 1
1.1 Background of the Study – – – – – – 1-2
1.2 Statement of Problem – – – – – 2
1.3 Aim and Objectives of the Study – – – – 2-3
1.4 Significance of the Study – – – – – – 3
1.5 Scope of the Study – – – – – – – 3
1.6 Organization of Research – – – – – – 3-4
1.7 Definition of Terms – – – – – – 4
CHAPTER TWO: LITERATURE REVIEW
- Introduction – – – – – – – 5
2.1 Theoretical Background – – – – – – 5-7
2.2 Concept of Information System – – – – 8-9
2.3 Promotion Information System as Management
Information System – – – – – – 9-10
2.4 Web-based Information Retrieval Support System- – – 10-12
2.5 Overview of Civil Service Employees – – – 12-13
2.6Personnel Administration in the Civil Service – – 13-14
2.6.1 Grading and Promotion in the Civil Service – – 14-17
CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN
3.0 Introduction – – – – – – – – 18
3.1 Research Methodology – – – – – – 18
3.2 Analysis of the Existing System – – – – – 18-19
3.2.1 Advantages of the Existing System – – – – 19
3.2.2 Disadvantages of the Existing System – – – – 19-20
3.3 Analysis of the Proposed System – – – – 20
3.4 System Design – – – – – – – 20
3.4.1 Input Layout – – – – – – – – 21-22
3.4.2 Output Layout – – – – – – – 23
3.4.3 Algorithm – – – – – – – – 24
3.4.4 Program Flowchart – – – – – – – 25-29
3.4.5 Database Design – – – – – – – 30
3.4.6 System Architecture – – – – – – 31
3.4.7 Use Case/Class Diagram – – – – – – 32-33
CHAPTER FOUR: SYSTEM IMPLEMENTATION
4.0 Introduction – – – – – – – 34
4.1 System Design Diagram – – – – – – 34
4.2 Choice of Programming Language – – – 34
4.3 Analysis of Modules – – – – – 34-35
4.4 Programming Environment – – – – – 35
4.4.1 Hardware Requirements – – – – – 35
4.4.2 Software Requirements – – – – 35-36
4.5 Implementation — – – – – – 36
4.6 Software Testing – – – – – – – 36
CHAPTER FIVE: SUMMARY, RECOMMENDATION AND CONCLUSION
5.0 Introduction – – – – – – – 37
5.1 Constraints of the Study – – – – – – 37
5.2 Summary – – – – – – 37
5.3 Conclusion – – – – – – 38
5.4 Recommendations – – – – – – 38
References – – – – – – 39-40
Appendix A (Source Code) – – – – – 41-51
Appendix B (Output) – – – – – – 52-59
LIST OF FIGURES
Page Number
Figure 2.1: Main Menu/Home Page – – – –
Figure 3.1: Staff Registration – – – – –
Figure 3.2: Promotion Exam Input Layout – –
Figure 3.3: Login Flowchart – – – – –
Figure 3.4: Main Menu Flowchart – – – –
Figure 3.5: Staff Registration Flowchart – – –
Figure 3.6: Promotion Examination Flowchart – –
Figure 3.7: Reports Flowchart – – – –
Figure 3.8: System Architecture – – – – –
Figure 3.9: Use case Diagram – – – – –
Figure 3.10: Class Diagram – – – – –
Figure 4.1: System design diagram – – – –
ABSTRACT
This research study was focused on the development of web based system for promotion processing, using Akwa Ibom State Polytechnic, Ikot Osurua as a case study. Due to the numerous staff in the institution, there is always the problem of managing and processing promotion records of staff. To solve this problem, an automated system is needed that will aid in managing and processing promotion records of staff so that the management of the institution can easily ascertain staff eligible for promotion. This will enable the promotion process to be faster and facilitate proper storage and retrieval of promotion records. Findings revealed that they still utilize the manual process of determining eligibility of promotion through promotion interviews and the information is manually recorded. The software development methodology used for the study is spiral model. The programming language used is pHp Hypertext pre-processor (PHP) and the database used is MySql.
CHAPTER ONE
INTRODUCTION
1.0 Introduction
This chapter presents the introduction to automated staff promotion information system. It presents the followings: introduction, background of the study, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.
1.1 Background of the Study
Efficient and effective management of the promotion information of employees are critical to sustainable socio-economic development of a nation (Adebayo, 1994). Civil Service employees are selected and promoted on the basis of a merit and seniority system, which may include examination. Promotion in the civil service usually takes time to process. To effectively manage promotion in the civil service, there is need to automate the process to eliminate bottlenecks. It is based on this background that this research work is based to develop a Web based intelligent system for promotion processing and management.
Provision of data to computer systems, for decision making, by making use of a computerized system is one of the most promising areas of research in promotion information management. When a task is given to a computer aided system, it speeds up processing. It is the job of computer-aided systems to find the best solution based on the information available to it. With development in computerized technology and advent of dynamic web services the data can be processed and distributed through web services. Such data is a valuable source of information for the computer aided promotion information system. Computerized systems such as web services are dynamic as parameters are passed on to its functions. Values returned from these web services (functions) can provide input for computerizedsystems to accomplish various tasks such as promotion processing and management.
1.2 Statement of the Problem
The employee promotion management system in the government institution is not effective enough. This can be tied to the following reasons:
- The manual way of recording and processing promotion flat files of each employee, one after the other takes a whole lot of time.
- At many times, there is evidence of staff qualified for promotion not getting promoted for many years. One of the reasons for this can be attributed to the manual method of processing promotion.
- Promotion files easily get missed or misplaced.
- Absence of a computer-based intelligent system for promotion management
There is therefore need for an automated system that will manage the promotion records of staff of Akwa Ibom State Polytechnic.
