ABSTRACT
Automated invoice processing and goods dispatch system is a system designed to computerize the process of invoice processing and issuance after some particular purchases has been made on goods and then dispatch to the expected location. Invoice processing information system considering the problems faced by doing it manually in terms of writing the quantity of goods purchased , the total price, customer details on the invoice paper which has summarily lead to consistent errors in the price summation process, time delay in writing it, lack of effective storage mechanism, etc . The system existing system was carefully studied and relevant officials at Coca-cola bottling company were interview to acquire the required primary data. This new system allows easily processing of invoice and retrieval of information for effective and efficient record purposes. The system was developed using visual basic .net 9.0 express enterprises since it is interactive, menu- driven and user friendly. It provides timely information: invoice processing reliability, and the subsequent dispatch of goods. It allows the company’s business transaction to be recorded and stored in the computer and retrieved at will. It ensures security as the company’s administrators must logon to the systems before they see information concerning their business as regards invoice management and processing of goods.
CHAPTER ONE
INTRODUCTION
- Introduction
Invoice processing record information in any company or organization especially in Coca-cola bottling company. Be it a large or small scale company, invoice processing is an indispensable issue, because it helps to keep track of the general control of products available or been sold as well as the general income been generated. There is no business, organization or company set up that can easily survive or make constant progress without adequate invoice management and processing. Woods B (2007). Take for instance a company whereby goods like drinks and other services are bought and sold in bulk or bits, daily transactions made, familiar customers buying on credit, daily expenses made and soon is expected to keep appropriate stock control and daily recordings on invoice. On the other hand if this is not done such a business centre is not fit to exist. This is because a lot of problems will be encountered, like stealing away of goods by customers, workers and sales attendance having great access to fill their pockets, great loss encountered and probably collapse of the business. In Cocca-cola bottling company (the case study of this research work) the method of invoice processing there is systematically, that is goods before dispatch and carefully document and tallied effectively. Goods such as drinks are in stock which is kept under records and control. Before supplying, date and quantity of goods supplied, total quantity of goods in stock, quantity sold and quantity left must be recorded. Deborah B. (2012).
