ABSTRACT
The work presents a design of of a Computerized Civic Registration System. A Computerized Civic Registration System is concerned with the computerization of societal civic records in the civic registration Department in order to achieve the aims and objectives of the organization. The entrance of computer into the Computerized Civic Registration System will help create and maintain efficient records.
The design was implemented to facilitate the Computerized Civic Registration System for administration. It will be less time wasting and cheap to run. It is expected that if full consent is given to this, it will enhance the Information of Civic Registration record of the administration.
ORGANIZATION OF WORK
This project work is primarily designed to give an insight to Computerized Civic Registration System.
Chapter one talks about introduction to Computerized Civic Registration System, study of problem and objectives as well as definition of the scope.
Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.
Chapter six documents the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENTS
Title page i
Certification ii
Dedication iii
Acknowledgement iv
Abstract v
Table of contents vii
CHAPTER ONE
INTRODUCTION 1
1.1 Background of the study 1
1.2 State of the problem 2
1.3 Purpose of the study 3
1.4 Aims and objectives 3
1.5 Scope of study 5
1.6 Limitations of study 5
1.7 Assumptions 6
1.8 Definition of terms 7
CHAPTER TWO
LITERATURE REVIEW 8
CHAPTER THREE
- Description and analysis of existing system 15
- Fact finding method used 17
- Organization structure 19
- Objectives of Existing system 21
- Input, Process and Output Analysis 22
- Information Flow Diagrams 26
- Problems of the Existing System 27
- Justification of the New System 28
CHAPTER FOUR
- Design of the New System 30
- Input Specification and design 30
- Output specification and design 32
- File Design 34
- Procedure chart 36
- System flow chart 38
- System requirements 40
CHAPTER FIVE
- Implementation 42
- Program Design 45
- Program Flowchart 48
- Pseudo code 54
- Source Program: Test Run 59
CHAPTER SIX
Documentation 60
CHAPTER SEVEN
- Recommendation 62
- Conclusion 64
Bibliography 65
1.0 CHAPTER ONE
INTRODUCTION
Computerized Civic Registration System (CCRS) refers to both the practice and the study of the activities people perform in order to acquire, organize, maintain, retrieve and use information items such as documents (paper-based and digital), One ideal of CCRS is that we always have the right information in the right place, in the right form, and of sufficient completeness and quality to meet our current need. Technologies and tools such as personal information managers help us spend less time with time-consuming and error-prone activities of CCRS (such as looking for information). We then have more time to make creative, intelligent use of the information at hand in order to get things done or, simply, to enjoy the information itself.
Interest in the study of CCRS has increased in recent years. One goal in the study of CCRS is to identify ways to introduce new tool support without inadvertently increasing the complexity of an Civic information management challenge. The study of CCRS means understanding better how people manage information across tools and over time.
Computerized Civic Registration System involves the use of computers to carry out the functions of Civic Registration. Every activities of Civic Registration are documented with help of computer system. Computerized Civic Registration System required people with computer knowledge.
Civic Registration is a collection of public bodies with authority over a subdivision of a significant area of a country’s territory. It is either the third tier in federal countries or the second and third tiers in unitary countries (regions, counties, municipalities, etc.
The registration of birth, death, marriages, homes, industrial plants, stores, schools, churches and others is of vital importance to a local community because it affects the quality and convenience of living and the costs of private and public services. Three patterns are interwoven in the geographic distribution of the community that is of primary concern.
Plans to modernize and improve the civil registration service in our nation are set out in a Government White Paper published today.
The framework described in the White Paper provides for new and improved registration services and enables the full use of modern technology. The proposals will give people more choice and provide a better service at important moments in their lives. Announcing the publication of ‘Civil Registration: Vital Change’, Civil Registration Services contribute to the integrity of Government by their guaranteed quality. With these changes the quality of service people receive from our civil registration system will no longer be locked into the tools of days past. Birth, death and marriage registration trigger many public and private processes, making these changes some of the most pervasive Government can deliver to the public with bringing contemporary IT to its internal systems”. The White Paper proposals have been drawn from a wide-ranging consultation process with interested groups and will simplify and
modernize services by:
· enabling individuals to register births and deaths on-line, in person or by telephone;
· allowing individuals to use any register office for civil registration services;
· providing couples with more choice of where and when to marry;
· providing new services including ceremonies for baby-naming and reaffirmation of marriages.
The proposals will make it easier for the public to deal with Government at key points in their and their families, lives:
· A central database of registration will contain new registrations of births, marriages and deaths.
· Existing registration records will be computerized, over time, and added to the database.
· Increasingly, within Government, certificates will be replaced by computerized information, for example when applying for a passport or driving license.
· Members of the public will be able to give permission for other organizations to use this electronic information for example, when dealing with financial aspects following the death of a relative.
· The more recent registration records will be able to be updated, for example with change of name, marriage and death.
· Registration records of people over 100 years old will be fully accessible, removing the frustration for family historians who currently have to buy certificates.
These proposals for reforming civil registration form part of wider Government work on modernizing public services. Legislation is needed but the changes can be put in place using the order making powers in the Regulatory Reform Act 2001. However, that means it will be at least two years before the implementation starts.
The framework described in the White Paper provides for improved and new registration services and enables the full use of modern technology. It is based on the results of wide-ranging consultation with interested groups.
Computer programmers have gone ahead to write a program to assist in the storage of information in an Civic Registration office in the state.
