ABSTRACT
The work presents a design of an automated internal audit accounting system for a Skylinks lafia. An automated internal audit accounting system for Skylinks lafia is concerned with the computerization of personnel records appraisal of personnel on order to achieve the aims and objectives of the organization. It intends to identify and evaluate the roles of auditing as an instrument to ensure accountability in Skylinks lafia and the likes in general. This accounts, when and who to promote and retirement in due time. Auditing is an examination and evaluation of the authenticity and therefore the reliability of an organisation business documents and records. It also involves making inquiries to ascertain that the financial statement on which the auditor is reporting on and which has been prepared from these record display a true and fair view of the financial result for the period under review, and also the true and fair view of the states of affairs of the organisation at the year end. The entrance of computer into the auditing system for a Skylinks lafia will help create and maintain efficient records. The design was implemented to facilitate the automated internal audit accounting system for Skylinks lafia. It will be less time wasting and cheap to run. It is expected that if full consent is given to this, it will enhance the auditing of personnel record for the Skylinks lafia.
CHAPTER ONE
1.0 INTRODUCTION
The increasing incidence of fraud and misappropriation of public fund and property by the accounting officers and chit executives in the Skylinks lafia posses a question as to whether auditing plays any role towards ensuring proper accountability in the state public service.
Automated internal audit accounting system is meant to control, deter and find out any fraud or misappropriation of public fund or property by officers entrusted with such duties. It is because of this onerous task that the Lafia state audit department was established to appraise the work of those entrusted with the responsibility of accountability.
Government undertakes various transactions through its representatives or agencies and as such, they are required by law to give account of their stewardship. To achieve these purpose, the constitution of the federal republic of Nigeria provides a law established audit departments both at the federal and state levels section 125(1) of the 1999 constitution provides that there shall be an audit general for each state of the federation who shall be appointed in accordance with the provision of section 126 of this constitution.
Tasks that would require human effort several days can be performed by the computer within a split of second, thus the use of computer has become quite valuable in commerce and industry. Computer is being used in organization to process data and to provide accurate and timely information for the use of management. This goes a long way facilitating the realization of set goals and objective resource to manager and hence their level of performance since they have access to accurate us-to-data and timely information.
The mentioned facts above motivate “the need for the design and implementation of a automated internal audit accounting system for Skylinks lafia” As part of the effort towards ensuring adequate and regular record on automated internal audit accounting system for Skylinks lafia. Automated internal audit accounting system is an activity that implies an indebt examination and evaluation of set of financial statement and their underlying records and document so as to form an objective opinion, which is expressed in the form of an audit report on the truth and fairness of view expressed in the financial statement about personnel in a Skylinks lafia. Before the advent of computer system, auditing was done manually. But due to expansion and increase in organization persons, and businesses, it becomes highly difficult and cumbersome to accelerate auditing progressively. Roles and document containing information about the personnel being auditing increases as the day thereby making it too hard to keep all information about the personnel accurately. Auditors suffer tremendously as a result of this. This project wills undoubtedly development of the existing system.
1.1 STATEMENT OF PROBLEM
Automated internal audit accounting system involves the use of ledger, proof sheets, balance books etc
One of the biggest difficulties faced by manual automated internal audit accounting system is the problem of errors traceable to human mistakes and shortcomings
- Handling records beset with problems. The record are not kept well and retrieval as `very difficult
- Loss of records is always common to manual auditing as there is no computerized way of storing the information contained in these records
- Calculation can sometime be wrong. In most cases, this has through oft many accounts and names which resulted to suspense account being opened and could not be closed unless as a charge or credit to profit and less account.
This research is prompted to these problems because it is the basis of the above problem that are facing manual automated internal audit accounting system that promoted the research auditing system that prompted the researcher to look into the subject of curbing and controlling automated internal audit accounting system manually.
1.2 AIMS AND OBJECTIVES
The objective of this study is to be able to get a fast and accurate way of auditing personnel records. Know the number of person’s staff under the Skylinks lafia. Keep records of what is to be paid who at a particular time, control those errors made by human beings due to his shortcomings. And also make sure that problem accoutered in recording information is highly minimized. Another aim is to make sure that no record is lost and also to maintain accuracy.
1.3 PURPOSE OF STUDY
The purpose of this research study and analysis of the existing automated internal audit accounting system for a Skylinks lafia is to:
- Ascertain whether the existing system is adequate.
- Highlight inadequacies in the existing system through which computer application ca minimize when computer is used effectively in the organization to eliminate inefficiency.
- To design effective alternative and efficient system to cater for this specific tasks.
Moreover, with this automated internal audit accounting system know control measures to taken as prevent problem facing manual automated internal audit accounting system and as well tackle the incurred existing problems in automated internal audit accounting system for a Skylinks lafia.
1.4 SIGNIFICANCE OF STUDY The importance of this study is to help enhance the old way of automated internal audit accounting system by introducing computer if it is done manually for more effective and accurate records. This is an improvement over the old system.
