DESIGN OF COMPUTER SCIENCE DEPARTMENT STUDENT REGISTRATION DATABASE SYSTEM
ABSTRACT
The students registration database system is the central part of the educational administration system, which consists of registration of new candidates for admission, undergraduate registration, postgraduates registration, pre-degree/Basic studies registration, school of continuing education registration, undergraduate course registration, graduate course registration etc. The methodology used was Structured System Analysis and Design Methodology SSADM which is an internationally accepted software engineering model mainly used in most result oriented analysis. By registering the students voluntarily, the new system would improve student registration mechanism, support the administrative management of student information, running of school activities and reducing stress for staff. This project introduces the design of computer science department student registration database system, including registration mechanism, technical architecture, and system design, etc. Visual BASIC 6.0 was the technology used to develop this new system due to its user friendliness, usability and scalability and Microsoft Access for database.Â
TABLE OF CONTENTS
                                                                  Pages
Title Page
Certification
Dedication
Acknowledgements
Abstract
Table of Contents
List of Tables
CHAPTER ONE – INTRODUCTION
1.0Â Â Â Â Â Â Â Â Introduction
1.1Â Â Â Â Background of the Study
1.2Â Â Â Â Statement of the Problem
1.3Â Â Â Â Aim and Objectives of the Study
1.4Â Â Â Â Significance of the Study
1.5Â Â Â Â Scope of the Study
1.6    Organization of the Research  Â
1.7Â Â Â Â Definition of Terms
CHAPTER TWO – LITERATURE REVIEW
CHAPTER TWO
 LITERATURE REVIEW
2.0Â Â Â Â Introduction
2.1Â Â Â Â Overview on Computer-based Student Registration
2.2 Â Â Â The Role of Information Systems in an Institution
2.3Â Â Â Â Impacts of Computer-based Student Registration System
CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
3.0Â Â Â Â Introduction
3.1Â Â Â Â Research Methodology
3.2Â Â Â Â System Analysis
3.2.1Â Â Analysis of the Existing System
3.2.2Â Â Â Problems of the Existing System
3.2.3Â Â Â Â Analysis of the proposed system
3.2.2Â Problems of the Existing System
3.2.3Â Analysis of the Proposed System
3.2.3.1 The Advantages of the Proposed System
3.3Â Â Â Â System Design
3.3.1 Input Layout
3.3.2 Algorithm
3.3.3 Flowchart
3.3.4 Output Layout
CHAPTER FOUR
SYSTEM IMPLEMENTATION AND DOCUMENTATION
4.0Â Â Â Â Introduction
4.1Â Â Â Â System Design Diagram
4.2Â Â Â Â Choice of Programming Language
4.3Â Â Â Â Analysis of Modules
4.4.1Â The Hardware Requirements
4.4.2Â The Software Requirement
4.5Â Â Â Â Implementation
CHAPTER FIVE
SUMMARY, RECOMMENDATION AND CONCLUSION
5.0Â Â Â Â Introduction
5.2Â Â Â Â Constraint of the Study
5.2Â Â Â Â Summary
5.3Â Â Â Â Conclusion
5.4Â Â Â Â Recommendations
ReferencesÂ
CHAPTER ONE
 INTRODUCTION
1.0Â Â Â Â Â Â Â Â Â Â Â Â Â Introduction
This chapter describes the theoretical background, statement of the problem, objective of the study, significance of the study, scope and organization of the study. The rest of the report is tied to the information supplied. Theoretical background entails relevant theory or theories that best unfold the knowledge behind the research work and also state its areas of contributions. Statement of the problem describes the problem a researcher is trying to solve and the need for the research on the problem. The next which is objectives of the study states relevant areas needed to work on. They are clearly listed by the researcher. Significance of the study is about the contribution(s) that the research work would make to the case study, other relevant bodies or institutions. Scope of the study implies the areas that the research covers and what it does not cover is stated clearly to avoid ambiguity. Organization of the study as the name implies, gives a brief overview of the research on how the chapters are organized. And finally on chapter one is definition of terms where a researcher defines keywords used in the study.
1.1Â Â Â Â Background of the Study
Many schools have their own system to manage student’s registration. Common practice is by recording the student information in a record book. Students’ information is obtained from the registration form completed by them when they registered for the first time. This practice has some weaknesses such as the longer time to search the student profile and registration status, the possibility of misplacement of record book and vulnerability of student record to be accessed by unauthorized person. The case study is not free from these challenges and so this research work is considered and research to encounter them. In education the existence of computerized database are changing the instructions, administrations, and public services (Katz and Oblinger, 2000.
In case of manual system they need a lot of time, manpower etc. Here almost all work is computerized. So the accuracy is maintained. Maintaining backup is very easy. It can do within a few minutes. Our system has two type of accessing modes, administrator and user. Student management system is managed by an administrator. It is the job of the administrator to insert update and monitor the whole process. When a user log in to the system. He/she would only view details of the student. He/she can’t perform any changes.
1.2Â Â Â Â Statement of the Problem
At my case study students registration is still carried out manually. The problem encountered with the manual method is viewed from two perspectives, the school management problems and the student problem.
Authorities and management of the computer science departments in the school think that the use of computer in school administration is only for admission process and displaying list of admitted students. The use of computers in schools cannot be over emphasised, it can help in all kinds of school administration activities. Investigation revealed that the manual method adopted in students registration pose some problems in most schools. These problems can be arranged under the following heading:
(a)Â Â Â Â Poor security of documents
(b)Â Â Â Â Misplace of students files
(c)Â Â Â Â Â Untimely processing clearance of students who have paid their fee
(d)    Inconsistency in student’s registration records
(e)     Poor management of student’s registration and payment information.
1.3Â Â Â Â Aim and Objectives of the Study
The aim of this study is to improve the relationship between the manual and automated student registration. The objectives of the study include the following:
- To create automated registration for enrollees of computer science department
- To develop an accurate and easier way of registration for the students of the department
iii.     To generate reports needed for enrollment
- To provide a user friendly enrollment database in managing enrollment of old students, new student and transferees
1.4Â Â Â Â Significance of the Study
The significance of the study would justify the need to conduct the study. It specifies the group of people who will benefit from the study. They are:
- Students: The study will help students to be knowledgeable enough on entering the information technology fields as applying the lectures to actual performances and to inform them of an easy way of registration.
It will give them also a background and become more advance and be familiar on having a new way of registration.
- Faculty: In this proposed system, it will help them to lessen their work and less time consumed in handling the enrollment process for the students. It helps them to minimize the effort and time exert in terms of gathering the information of the students.
iii.     Administrators: The result of this investigation would serve as a benchmark for them to make an easy on handling the student records during the enrollment. It will help to lessen their work, also to have a fast way of enrolling students as well as in securing student information.
- Future Researchers: This study would serve as a handy reference for the other researchers who would embark on a similar study in the future especially on certain aspects not derived into by the present study.
1.5Â Â Â Â Scope of the Study
The computer science department student registration database system is a system that covers the major processes in the registration of students. Administrators have total access to the system, view students registration that are officially enrolled and generate or print records of the students, search student profile information.
1.6Â Â Â Â Organization of the Research
The project is organized as follows;-
Chapter one introduces the project; the background of the project is also discussed. Statement of the problem, objectives of the project, its significance, scope are pointed out.
A brief review of literature on student registration is the subject matter of Chapter two.
Chapter three discusses system analysis and design. It deals with detailed investigation and analysis of the existing system and problem identification.
Chapter four covers the system implementation, testing and integration.
Chapter five is the summary of findings, constraints of the project, summary, conclusion, recommendations of the project. References, appendix A and Appendix B are also included after chapter five.
1.7Â Â Definition of Terms
Registration: the act or process of entering information about something in a book or system of public records, the act or process of entering names on an official list and a document showing that something has been officially registered.
System: A collection of elements or components that are organized for a common purpose.
Module: A separate unit of software
Database: A database is an organized collection of data, generally stored and accessed electronically from a computer system. Where databases are more complex they are often developed using formal design and modeling techniques.
