DESIGN OF A COMPUTERIZED PERSONNEL APPRAISAL SYSTEM CASE STUDY OF COLLEGE OF EDUCATION, AGBOR.

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ABSTRACT

Personnel appraisal system is a process of well documentation of information on how employee are assessed an promoted in the college and all this documents are available to the office or any organization in files, boxes, drawers, shelves and wooden or iron cabinets designed for this purpose. 

        The purpose of documenting records is to give room for easy retrieval of records or files and to make sure that all the records are intact.

        This project work looked into the problems emanating from the use of manual device in documenting records within the research area, analyzing the existing system by the use of different investigation methods, designing a new system to suit the college and implementation of this computer in order to enhance speed and efficiency of the college and any other organization that might use it as a whole.

ORGANIZATION OF THE WORK

        The project work is divided into chapters. The chapter present the main topic of discussion in the project.

CHAPTER1: Highlights on the introduction, aims and objective, scope, limitations and assumptions made are stated. Also the terms relevant to the research write – up are defined.

CHAPTER 2: Literature review, in this chapter, various works done by previous researcher that are related to the project topic are discussed.

CHAPTER 3: Description and analysis of the existing system.

        This chapter discusses the old system and how it works. The fact finding methods used in data collection was stated, the objectives of the existing system was also discussed. How the existing system process their input and output, problems of the existing system, information flow and justification for the new system was discussed.

CHAPTER FOUR: Design of the personnel academic staff new system. in this chapter we will discusses the proposed system this consist the system design which describes the output specification and design, procedure chart, system flowchart and the system requirements.

CHAPTER FIVE: IMPLEMENTATION

This chapter explains how the new system works. This implementation involves the co-ordination of he efforts of the user and  that data processing department or personnel department getting the new system into operation. This chapter consist of the program design, program flowchart, pseudocodes and test run.

CHAPTER 5: DOCUMENTATION

        This chapter explains how to run the program.

CHAPTER 7: RECOMMENDATION AND CONCLUSION

        This chapter is concerns with the conclusion of the work, Recommendation to relief the personnel department of some of their problems.

TABLE OF CONTENT

Title page

Approval page

Dedication

Acknowledgement

Abstract

Organization of work

Table of figures

Table of content

CHAPTER ONE

INTRODUCTION

  1. Statement of the problem
    1. Purpose of study
    1. Aims and objectives
    1. Scope of study
    1. Limitation
    1. Definition of terms

CHAPTER TWO

Literature review

CHAPTER THREE

DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM

  • Fact finding methods used
    • Organizational structure
    • Objectives of the existing system
    • Input, process and output analysis
    • Information flow diagram
    • Problem of existing system
    • Justification of he new system.

CHAPTER FOUR

DESIGN OF THE NEW SYSTEM

  • Output specification and design
    • Input specification and design
    • File design
    • Procedure chart
    • System flowchart
    • System requirement

CHAPTER FIVE

IMPLEMENTATION 

  • Program design
    • Program flowchart
    • Pseudocodes
    • Source program
    • Test run

CHAPTER SIX

DOCUMENTATION

  • System documentation
    • Program documentation
    • User documentation

CHAPTER SEVEN

CONCLUSION & RECOMMENDATION

  • Conclusion
    • Recommendation

BIBLIOGRAPHY

CHAPTER ONE

INTRODUCTION

Personnel appraisal is a human resource management, with an outward match to becoming an industrial society Nigeria, Nigeria  is witnessing true emergency of personnel as a profession. Personnel is those who direct the activities of any organization or enterprise.

To develop or accelerate the development of personnel profession in Nigeria both, the government and some private groups have established institutions, in addition to a few Universities and polytechnic, which run symmetric course in personnel management, this institutions include the industrial train fund (ITF), The centre for management development (CMO).  The Administrative staff college of Nigeria (ASCON), the institute of personnel management (IMP) and the Nigeria institute of management (NIM).

In addition, personnel offices developed, man’s need increases, business continue to grow and administration of personnel became more sophisticated, then the usual manual methods of record documentation were replace with mechanical method. Documents are now stored in files, cupboards, shelves, drawers and even cabinets, these storage facility gave room for easy retrieval of records when required. These records are identify by a key or by a serial number.

        This development continued gradually until recently computers were invented as an electronic method of processing data. This is because much problems are being encountered in personnel record system unit of college of education agbor, and even in most institution of higher learning and other governmental offices n Nigeria.

        Before the advancement of computer, information gathered or created were stored and retrieved manually which made to be boring and cumbersome. Now, the use of computer in personnel office has helps to facilitate day to day activities like sorting, editing even updating records or employee in the college.

Efficient management and administration were achieved. Computer can be defined as an electronic device that accepts input, manipulates data (processing) and produces information which is the output as required. These information could be stored on tapes, disks, cards even in computer main memories.

Computer is personnel appraisal system is therefore the application of computer in personnel appraisal. Documentation. In documenting these records, the master file of records are converted from their original paper form into a form the  computer understands. These original files are converted into electronic files and are stored on auxiliary storage devices and access can be made on these file any time the programmer wish to do so.

The purpose of inventing computer is to minimize human problems. According to Mechan he said that electronic computer is the last tools design developed by man to aid him in processing data for business and government agencies dealing with great number of records.

1.1   STATEMENT OF THE PROBLEMS

        Computers have been developed to minimize human problems. In this institution and other institution of higher learning, decision making concerning any staff may be need quickly. But most case information that should be supplied within a few minutes tale hours, day, weeks even months for them to be supplied since record were kept manually.

Since, these record were kept manually, problems were encountered. Some of these problems are delayed in information retrieval, difficult in removing outdated records and sometime records are lost in transit due to human errors an lack of large memories, large volumes of data files are kept manually on papers which results in paper wastage. All these problems made the research to carry out this project work, the best means of solving these problems is suggested and how it will contribute to the efficiency of this institution.

DESIGN OF A COMPUTERIZED PERSONNEL APPRAISAL SYSTEM CASE STUDY OF COLLEGE OF EDUCATION, AGBOR.