THE EFFECT OF BUREAUCRATIC ADMINISTRATION ON SECRETARIAL FUNCTION
CHAPTER ONE
1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
The effect of bureaucratic administration on secretarial function: Bureaucracy in Government Administration
A bureaucratic Administration can said to be a system of administration which provide routine and uninterrupted service especially in government circle such as ministries, parastatals or government establishment to ensure that government policies are carried out effectively and diligently. Therefore it is a step by step way in which oicial
duties are carried out from the executive down to the lowest staff. The Nigeria Government got this idea from British who during their stay in Nigeria have been practicing bureaucracy in their governmental system,
through “fixed authority and official jurisdiction” where the authority of all individual is based upon specific grant of power to an office. Modern Practice of Bureaucracy in Government Establishments The practice of bureaucracy in government establishments has changed. The early practice requires the office holder to possess some traditional virtue such as age, skill and knowledge which becomes the basis of his or her authority. However, in today’s practice, bureaucracy has caused a negative effect in civil service as well as secretarial functions.
1.2 STATEMENT OF PROBLEMS
Delay in File Movement Files are used in filing written communications like – letters, memos, reports, circulars, agreements, newspapers etc. the aim of filing these documents is for reference purposes. However, these files pass through many personnel before getting to the secretary who needs them to carry out her duties thereby causing delay and poor achievement in the performance of secretarial functions.
Payment of salaries and benefits are very important to every civil servant but the long delay in forwarding the necessary information required for the preparation of the salaries has resulted to the late payment of these salaries and benefits. Therefore bureaucracy in the administration of office work affects the job of the secretary, in that what ought to get to the secretary quickly for quick passage to the end-use is delayed by the bureaucratic process
