ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF KWARA STATE POLYTECHNIC, ILORIN)

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ABSTRACT

This project work is based on online student admission system into Kwara State Polytechnic and the case study is Kwara State Polytechnic, Ilorin, Kwara state.

The computerization is based on how to make the admission process fast, efficient, accurate and more convenient for all the Departments and the Polytechnic as a whole.

A lot of problems are encountered in manual system, thus, these problems are put in to consideration and solutions are being given to them in order to minimize them to a more bearable level or totally eliminate them.

TABLE OF CONTENT

TITLE PAGE                                                                                    i

CERTIFICATION                                                                                      ii

DEDICATION                                                                                  iii

ABSTRACT                                                                                      iv

TABLE OF CONTENT                                                                    vi

LIST OF TABLES AND FIGURES                                                 vii

CHAPTER ONE: GENERAL INTRODUCTION

1.1     Introduction                                                                                      1

1.2     Aims and objective                                                                  2

1.3     Significance of study                                                               3

1.4     Methodology                                                                           3

1.5     Scope and limitation                                                                4

1.6     Organization of the report                                                       4

CHAPTER TWO: LITERATURE REVIEW

2.1     Historical background                                                             6

2.2     Insurance technical terms                                                                 6

2.3     Computerization of current state of the Art                                      10

CHAPTER THREE: ANALYSIS OF THE EXISTING SYSTEM  

3.1     Description of current procedure                                             13

3.2     Problem of the existing system                                                         16

3.3     Description of the proposed system                                        17

3.4     Advantages of the proposed system                                        18

CHAPTER FOUR: DESIGN, IMPLEMENTATION AND DOCUMENTATION OF THE SYSTEM

4.1     Design of the system                                                               21

4.1.1  Output design                                                                          21

4.1.2  Input design                                                                                      25

4.1.3  Database design                                                                      27

4.1.4  Procedure Design                                                                    28

4.2     Implementation of the system                                                 29

4.2.1  Implementation Technique used in details                               29

4.2.2  Programming Language used with reasons                             30

4.2.3  Hardware support                                                                            30

4.2.4  Software support                                                                    31

4.3     Documentation of the system                                                  31

4.3.1  Installing of the proposed system                                           31

4.3.2  Using the proposed system                                                     32

4.3.4  Maintaining the System                                                           33

CHAPTER FIVE: SUMMARY AND CONCLUSION

5.1     Summary                                                                                34

5.2     Experience gained                                                                             34

5.3     Problem Encountered                                                              35

5.4     Conclusion                                                                              35

5.5     Recommendation                                                                     36

Reference                                                                                 37

APPENDICES

1.       System flowchart

2.       Program flowchart

3.       Source program listings

4.       Computer output

ONLINE STUDENT ADMISSION SYSTEM

(A CASE STUDY OF KWARA STATE POLYTECHNIC ILORIN)

INTRODUCTION

This project is based on the computer application of student’s admission system into Kwara State Polytechnic, Ilorin.

The computerization of admission system is set out to find a more efficient, effective, well organized, reliable, faster and more accurate means of processing student’s admission into all the institutes of the polytechnics.

A computer based system will assist to reduce the problems of admission which is due to the large number of students seeking admission into the polytechnic.

OBJECTIVE OF THE SYSTEM

The importance of this system cannot be over emphasized, the admission process is a very strategic part in the polytechnic. This admission process is faced with series of problems when determining those who are qualified to be admitted among the student applying. Also, by using manual method, this problem is enormous due to the natural weakness of human being when it gets to tasking job that are very voluminous.

The objective of this project is to minimize the problems encountered during the manual system.

Other objectives are listed below:

i.        To reduce the problem of overgrowing students forms

ii.       To provide each department with comprehensive on each students

iii.      To keep an up-to-date record of student

iv.      For easy retrieval of information about students.

WEAKNESS OF THE MANUAL SYSTEM

i.        The forms are stored around in the office thereby making the office rough

ii.       Shortage of staff which makes the work load on the staff too much and it result in incompetence of staff

iii.      The existing manual system is error prove since there is negligence on the part of the officer in charge of registering of the students

iv.      The manual method of handling data/information gives room for easy manipulation and is also very tedious and time consuming.

v.       Also, in the manual method some forms are lost or misplaced leading to inefficient.

CHAPTER ONE

1.1     INTRODUCTION

Online admission in Kwara State Polytechnic, is the topic of the project. Kwara State Polytechnic comprises of five institutes namely, institute of Basic and Applied Science (IBAS), Institute of Finance and Management Studies (IFMS), Institute of Technology (IOT), Institute of Environmental Studies (IES), Institute of Administration (IOA), both National and Higher National Diploma (ND and HND) programme.

Nowadays there are technological advancement in the world as the world is a global village as a result of this, the use of computer in all sectors makes student admission simple, easy and also eradicate all forms of error made by human being.

An internet based system will assist to reduce the problems of admission which is due to the large number of students seeking for admission into the polytechnic.

With the use of online there will be a proper presentation to the higher management, less labour and it also eliminate time wastage and enhance accuracy.

1.2     AIMS AND OBJECTIVES

The importance of online admission process cannot be overemphasized, as a result of increasing number of students who applied into Kwara State Polytechnic yearly. The admission process encountered a lot of problems which determine the qualified and unqualified candidates for a particular course of study in a specified department and institute of the polytechnic.

The objectives of this project to minimize the problems encountered are as stipulated below:

i.        To reduce the problem of accumulated students forms

ii.       In order to keep record of applied and admitted students

iii.      To provide easy retrieval of a particular record

iv.      Availability of hostel allocation

v.       Given of matriculation number

ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF KWARA STATE POLYTECHNIC, ILORIN)