1.0 Introduction

A web based Identity management system for polytechnic staff is an electronic record management system that can aid users of the system to capture and upload polytechnic staff information to an online database. Personnel records are important as they depict the employee’s employment relationship with an organization. It is important that they be maintained and updated. An integrated human resource system is one where all elements of the system fit together and support each other. A software system can be developed that integrates basic human resources functions. For example, the identity of staff in an institution can be automated such that whenever information of the identity of any staff in the polytechnic is needed, it can be retrieved.  Record is an important asset of every organisation and should always be handled with care regardless of their formats. The importance of maintaining records efficiently is to ensure that they support the organisation in for better decision making and can be used to enhance accountability and transparency. Records Management is not a new concept but instead have evolved from the ancient world to modern times. The contribution of information communication technology (ICT) has been remarkable behind the development of records management. Institutions should ensure that they manage their records properly and effectively for legal and efficient management of records purposes [1].

1.1 Background of the Study

 Institutions of Higher Learning (IHL) have now produced and created most of their documents and records electronically. These records need to be managed efficiently and effectively according to the widely accepted standards. Well-managed records could give untold benefits to organization, hence, help organizations remain competitive. The management of electronic records ought to be guided by a policy, which serve as a roadmap in implementing the initiative. Personnel  or staff are the most vital to organizations and there is a need to ensure that information pertaining to them are properly managed and that their activities are monitored efficiently such that reports can be presented pertaining the details of each and every employee or human resource. To achieve this, there is a great need to adopt computer systems due to their advantage of speed, high volume of storage and instant presentation of data stored. This will better organize the duties of human resource managers and facilitate better record management. A web based identity management system for polytechnic staff is one of such systems that needs to be adopted in institutions of higher learning.

1.2 Statement of the Problem

  1. Staff identity information management involves a lot of paper work and the consequence of this is that it is difficult to manage human resource information.
  2. There are different aspects of human resources and management and the manual system of recording human resource information makes it difficult to integrate and get reports pertaining to human resource.
  3. The flat file organization occupies unnecessary office space in addition to making information retrieval difficult and time consuming.

1.3 Aim and Objectives of the Study

The aim of the study is to design and implement a web based identity management system for Polytechnic staff. The following are the objectives of the study:

  1. To implement a functional web based staff identity database application.
  2. To develop a system that can be used to update staff identity information when needed.
  3. To create a system that can be used to instantly verify the identity of staff in any department of the polytechnic..
  4. To develop a system that can be used to obtain reports by querying the database.