ABSTRACT
This research work focused on the development of an online SIWES information management system using Akwa Ibom State Polytechnic, Ikot Osurua as a case study. The existing problems that necessitated the research work include: absence of an online SIWES information system, the traditional flat file organization is still used in managing SIWES information and it is inefficient as it takes time to locate any needed file. The problem is worse if the SIWES information needed was recorded years back. In view of these problems, the objectives of the study include developing a system that can be used to upload SIWES information of students online, implementing a system that will facilitate easy verification and updating of student SIWES information online. The software development methodology used is Object Oriented Analysis and Design (OOAD) model. The programming language used is Hypertext pre-processor (pHp) and the database used is MySql. The study concluded that an online SIWES information system is far better than the manual system. It serves as a management information system to SIWES administrators and provides 24/7 access to needed information. It is highly recommended that the system is implemented.
TABLE OF CONTENTS
Title Page – – – – – – – – i
Certification – – – – – – – – – ii
Approval – – – – – – – – – iii
Dedication – – – – – – – – iv
Acknowledgment – – – – – – – – v
Abstract – – – – – – – – vi
Table of Contents – – – – – – – – vii-xi
List of Tables – – – – – – – – x
List of Figures – – – – – – – – xi
CHAPTER ONE: INTRODUCTION
1.0 Introduction – – – – – – – 1
1.1 Background of the Study – – – – – – 1-2
1.2 Statement of Problem – – – – – 3
1.3 Aim and Objectives of the Study – – – 3
1.4 Significance of the Study – – – – – – 4
1.5 Scope of the Study – – – – – – – 4
1.6 Organization of the Research – — – – – 4-5
1.7 Definition of Terms – – – – – – 5
CHAPTER TWO: LITERATURE REVIEW
2.0 Introduction – – – – – – – 6
2.1 Theoretical Background – – – – – – 6-9
2.2 Concept of Management Information System – – – 10-11
2.3 The Concept of Student Information System (SIS) – – 11-12
2.4 Features of Online Student Information System – – – 12
2.5 Benefits of Online Applications – – – – – 12-13
2.6 Applications of Online Student Management
Information System – – – – – – – 13
2.7 The Need for Students Record Management in
Nigerian Institutions – – – – – – – 13-16
2.8 Purpose and Importance of Effective Students
Records Management – – – – — – – 16-17
2.9 Overview of the Students Industrial Work
Experience Scheme (SIWES) – – – – – 17-19
CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN
- Introduction – – – – – – – 20
3.1 Research Methodology – – – – – 20
3.2 Analysis of the Existing System – – – – 21
3.2.1Advantages of the Existing System – – – 21
3.2.2 Disadvantages of the Existing System – – – 21-22
3.3 Analysis of the Proposed System – – – – 22
3.3.1 Advantages of the Proposed system – – – 22
3.4 System Design – – – – – – – 23
3.4.1 Input layout – – – – – – – 23-24
3.4.2 Output Layout – – 25
3.4.3 Algorithm – – 26
3.4.4 Program Flowchart – – 27-31
3.4.5 Database Design – – – – – 32
3.4.6 System Architecture – – – – – 32-33
3.4.7 Use Case Diagram/Class Diagram- – – – – 33-34
CHAPTER FOUR: SYSTEM IMPLEMENTATION AND DOCUMENTATION
4.0 Introduction – – – – – – 35
4.1 System Design Diagram – – – – – 35
4.2 Choice of Programming Language – – 35
4.3 Analysis of Modules – – – – 36
4.4 Programming Environment – – – – 36
4.4.1 Hardware Requirements – – – – – 36
4.4.2 Software Requirements – – – – – 37
4.5 Implementation – – – – – – 37
4.6 Software Testing – – – – – – 38
CHAPTER FIVE: SUMMARY, CONCLUSION AND
RECOMMENDATIONS
5.0 Introduction – – – – – – – – 39
5.1 Constraints of the Study – – – – – – 39
5.2 Summary – – – – – 39
5.3 Conclusion – – – – – – 39-40
5.4 Recommendations – – – – – – 40
References – – – – – – 41
Appendix A (Source Code)- – – – – – 42-51
Appendix B (Output) – – – 52-55
LIST OF TABLES
Page Number
Table 3.1: Output layout – – – – – – 25
Table 3.2: Database Design – – – – – 32
LIST OF FIGURES
Figure 2.1: Login page – – – – – – 9
Fig. 3.1: SIWES Registration Input Layout – – – 23
Fig. 3.2: Home page flowchart – – – – – 27
Fig. 3.3: SIWES Registration Flowchart – – – 28
Fig. 3.4: Administrator Flowchart – – – – 29
Fig. 3.5: Update Flowchart – – – – – 30
Fig. 3.6: Database Flowchart – – – – – 31
Fig. 3.7: System Architecture – – – – – 33
Fig. 3.8: Use case Diagram – – – – – 33
Fig. 3.9: Class Diagram – – – — – – 34
Fig. 4.1: System Design Diagram – – – – 32
CHAPTER ONE
INTRODUCTION
1.0 Introduction
This chapter is focused on the introduction to online SIWES information system. It presents the introduction, background of the study, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.
1.1 Background of the Study
An online SIWES information system is a system that runs on the internet platform. Changes in Information Technology (IT) allow schools to utilize databases and applications such as Online SIWES Information System (OSIS) thus, making the accessing of SIWES records centralized. One of the changes that came about is the online based applications. Most institutions switch to the online based system because of its effectiveness to capture, process, store and retrieve information. Moreover, the system guarantees easy access to all students’ SIWES information. An online SIWES information system facilitates easy access to needed student SIWES information from any location.
An information system (IS) is any combination of information technology and people’s activities that support operations, management and decision making. In a very broad sense, the term information system is frequently used to refer to the interaction between people, processes, data and technology. In this sense, the term is used to refer not only to the information and communication technology (ICT) that an organization uses, but also to the way in which people interact with this technology in support of business processes. (Coy, 2004).
There are two views on (IS) and IS-centered view that includes software, hardware, data, people, and procedures. A second managerial view includes people, business processes and Information Systems. There are various types of information systems, for example: transaction processing systems, office systems, decision support systems, knowledge management systems, database management systems, and office information systems. Critical to most information systems are information technologies, which are typically designed to enable humans to perform tasks for which the human brain is not well suited, such as: handling large amounts of information, performing complex calculations, and controlling many simultaneous processes.
In an institution for instance, there is need to record information pertaining to members of the institution especially the students so that it will be easy to retrieve needed information instantly without stress. An onlineSIWES information system is a software system that enables the SIWES data of students to be recorded such that it will be easy to obtain SIWES reports when needed. The system can also be viewed as a database system that enables capturing of large amounts of SIWES record to facilitate manipulation by the administrator in charge. For example, every student has a unique registration number which stands as the primary key. In an information system it will be very easy to obtain the record of any student just by querying the database based on the primary key or registration ID of the student.Management of institutions and organizations are in need of instant information so as to enable them speed up business operations considering the limited resource of time. Implementation of an online student management information system is a step in the right direction to easily manage students’ SIWES information.
1.2 Statement of Problem
- Many institutions do not have an online SIWES information system that facilitates the capturing, storage and retrieval of relevant information pertaining to SIWES.
- The traditional flat file organization is still used in managing SIWES information and it is inefficient as it takes time to locate any needed file. The problem is worse if the SIWES information needed was recorded years back.
- Also, it is difficult for SIWES management in institutions to get needed SIWES report instantly
1.3 Aim and Objectives of the Study
The aim of the study is to develop an online SIWES information system that will facilitate the capturing, storage and retrieval of SIWES information online.
The following are the specific objectives of the study:
- To design a system that can be used to upload SIWES information of students online.
- To implement a system that will facilitate easy verification and updating of student SIWES information online.
- To implement a system that will enable the administrators to view and query records of students SIWES information online.
